Administration Specialist
4 days ago
About Us
Naper Settlement is a dynamic and innovative organization dedicated to creating community by connecting visitors to Naperville's history through engaging, unique experiences. As a Project Specialist, you will play a critical role in supporting our mission by providing administrative expertise to our leadership team and ensuring the smooth operation of our daily activities.Key Responsibilities
- Administrative Support: Provide high-level administrative support to our President & CEO and the Chief Operating Officer (COO), including calendar management, travel arrangements, and preparing materials for meetings and presentations.
- Meeting Coordination: Coordinate logistics for meetings, including arranging catering, audiovisual equipment, and venue setup. Prepare meeting minutes and distribute them to relevant stakeholders.
- Communication: Develop and implement effective communication strategies to engage stakeholders, including board members, donors, and volunteers. Prepare written communications, including reports, memos, and emails.
- Special Projects: Work on special projects, presentations, and committees to further the initiatives of the institution. This may include researching best practices, developing proposals, and presenting findings to leadership.
- Record-Keeping: Maintain accurate and up-to-date records, including meeting minutes, financial reports, and personnel files.
Requirements
- College degree required, with supplemental related college coursework preferred.
- Three to five years of experience in a related field required.
- Strong organizational, communication, and interpersonal skills.
- Ability to work independently with minimum supervision and prioritize multiple tasks and deadlines.
- Excellent analytical and problem-solving skills.
- Proficient in Microsoft Office Suite and ability to learn new software applications quickly.
Salary: $70,000 - $90,000 per year, depending on experience.
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