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Director of Research Finance and Operations

1 month ago

Étreux, Hauts-de-France, United States Joslin Diabetes Center Full time
Job Title: Director, Research Finance

At Joslin Diabetes Center, we are seeking a highly skilled and experienced Director of Research Finance to join our team. As a key member of our Research Administration department, you will be responsible for providing leadership and supervision of Grants financial management, ensuring compliance with federal/state laws and regulations, and maintaining the Center's financial/information systems to support our research activities.

Key Responsibilities:
  • Analyze, monitor, and evaluate the Center's post-award sponsored research activities, including federal and non-federal sponsored projects and contracts.
  • Maintain the Center's financial systems, including the general ledger, cross applications/purchasing, and fixed assets, to provide the accounting structure needed to support the Research Division.
  • Create and amend all research projects in the GL and Research Administration Systems, and maintain detailed logs of all updates to sponsored funding, including manual creation of financial deliverables.
  • Provide financial analysis, monthly reports, and accounting support for the Centers Research Division, presenting findings and recommendations to management.
  • Manage two Research Finance Analysts and serve as a general accounting resource to other Fiscal Services staff members.
  • Review and approve all non-personnel Cost Transfers, ensuring the efficient and cost-effective administration and financial management of grants and contracts throughout the Center, in compliance with internal and external policies and procedures.
  • Create tracking tools to manage and forecast financial operations, preventing award overspending.
  • Meet monthly with Research Administrators to review research portfolio, upcoming deliverables, identify problem accounts and/or deficits, and work with RA to eliminate deficits.
  • Facilitate resolving grant account discrepancies and closing accounts for completed projects/grant years, monitoring monthly financial statements for research division to ensure sponsored project expenditures are within the pre-established budget.
  • Prepare, initiate, certify, and reconcile the draws on the Center's various letters of credit through DHHS payment management system.
  • Manage the research monthly close of the Center's general ledger, ensuring journal entries are reviewed and complete by the Research Finance Analysts.
  • Prepare and certify reports to external entities and individuals, including Federal Financial Reports and non-Federal Financial Status Reports.
  • Monitor and work to ensure the Center's compliance with relevant government regulations and the stipulations of the various grant awards, and also responsible for sub-recipient monitoring of federal awards.
  • Primary contact with the auditors on the Center's annual A-133 audit, responsible for preparing Schedule of Federal Expenditures and also provide schedules and backup required, for the audit selections.
  • Responsible for preparation budget templates and incentive calculations for Individual PIs and closely monitor the budget preparation of the Research Division.
  • Responsible for ensuring expenditures are allowable and allocated to funds, providing leadership and guidance to the OSR Administrators on issues related to Research Finance.
  • Works closely with the Office of Sponsored Research to create a compliant, efficient, sponsored accounting operation.
  • Works on special projects in the center under the direction of the Controller as assigned.
  • Other duties as assigned.
Qualifications:
  • BA or BS degree in Accounting, Business, Finance, or other relevant degree; MBA preferred.
  • 5-7 years of high-level responsibility in a financial office.
  • Accounting experience in a research/academic environment.
  • Experience with sponsored programs administration and/or broad knowledge of higher education research administration is preferred and highly desirable.
  • Experience managing people preferred.
  • Extensive accounting skills and a thorough understanding of financial principles, practices, systems, and procedures.
  • Knowledge of regulatory environment for sponsored programs, OMB circulars, and federal funding agency grant policies.
  • Interpersonal and communication skills (written and oral).
  • Ability to manage multiple tasks.
  • Advanced skill level in Excel, Word, Access; Excellent computer skills.
  • Excellent attention to detail.
  • Advanced math skills and superior analytical skills.