Laboratory Operations Associate

3 weeks ago


Palm Beach, Florida, United States University of Florida Full time

We are looking for an experienced Administrative Assistant II to join our team at the University of Florida. This role will provide administrative support to Principal Investigators (PIs) and their associated laboratories.

The successful candidate will have a high school diploma or equivalent and four years of relevant experience. A high level of administrative support experience, excellent verbal and written communication skills, and the ability to work in a fast-paced environment are highly desirable.

Job Summary:

This role provides administrative support to Principal Investigators (PIs) and their associated laboratories. The successful candidate will be responsible for coordinating meetings and scheduling, arranging travel logistics, and processing reimbursements and invoices.

Key Responsibilities:

  • Coordinate meetings and scheduling for PIs, including arranging regular laboratory meetings and travel logistics for conferences.
  • Process reimbursements and invoices, monitor budgets, and make revisions as needed.
  • Aide in the recruitment and onboarding of new employees by working closely with the HR department and liaising with the International Office for visa-related concerns.
  • Assist with laboratory functions, including procurement, payroll coordination, IT service management, facility upkeep, and biosafety training facilitation.
  • Update or contribute to website development as needed.
  • Liaise with the pre-award department to collect and organize information for grant proposals or reports.
  • Manage logistical arrangements for guest speakers and events, overseeing travel coordination and securing catering, conference room bookings.


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