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Operations Manager

2 months ago

Charlotte, North Carolina, United States C design Inc. Full time
Job Overview

C DESIGN is on the lookout for a skilled Operations Manager to enhance our dynamic team environment, community-driven approach, and robust operational management framework. The ideal candidate will possess the ability to effectively navigate and manage various facets of the organization concurrently. Additionally, this role offers the chance to collaborate closely with the existing Operations Manager during a transition period.

QUALIFICATIONS REQUIRED
- Minimum of 5 years of financial management experience in the Architecture and Engineering sector
- Familiarity with Deltek Ajera software is advantageous
- Proficiency in Microsoft Office Suite is essential
- Comprehensive understanding of financial practices within a design organization
- Basic knowledge of Generally Accepted Accounting Principles (GAAP)
- Experience in Human Resources management is a plus
- Familiarity with AIA Documents is beneficial
- Strong organizational skills, flexibility, and a proactive attitude are crucial

KEY RESPONSIBILITIES
Financial Management
- Execute all accounts payable and receivable tasks utilizing Deltek Ajera
- Oversee project initiation and financial tracking in Deltek Ajera throughout the project lifecycle
- Ensure timely vendor invoice approvals and entries into the accounting system
- Generate monthly client invoices using a progressive billing approach
- Reconcile bank and credit card accounts monthly
- Monitor accounts receivable aging weekly and engage with clients as needed
- Manage payroll processes using Paychex on a semi-monthly basis
- Process employee expense reimbursements
- Maintain accurate financial records and a balanced general ledger
- Provide financial reports and insights to leadership as required
- Act as a liaison with CPA for tax-related matters and compliance throughout the fiscal year
- Collaborate with entities requiring financial audits and reporting
- Handle sensitive company information with utmost confidentiality

Administrative Duties
- Prioritize and manage tasks effectively, exercising sound judgment for the benefit of the firm
- Maintain corporate entity compliance and complete annual filings
- Track professional licenses for the firm and its employees
- Complete client-specific project reporting as necessary
- Prepare AIA Contract documents for architectural projects
- Keep vendor records, insurance certificates, and W-9s up to date
- Consult with corporate legal counsel regarding potential legal matters

Human Resources Management
- Provide guidance on employment and company benefits for a team of over 28 individuals
- Manage employee onboarding and offboarding processes
- Screen and distribute incoming resumes, schedule interviews, and communicate with candidates
- Maintain personnel files and track time off and utilization rates
- Administer the employee performance appraisal process
- Coordinate with insurance agents for renewals and employee enrollments in medical, dental, vision, life, STD, LTD, and ADD insurance
- Oversee all fiduciary aspects and administration of the 401K Program in compliance with third-party administrators
- Supervise administrative support staff

BENEFITS OFFERED
A comprehensive and competitive benefits package is available, including a 401k plan with company matching, wellness stipends, professional development allowances, employee recognition programs, flexible work arrangements, paid time off, eight paid holidays plus one floating holiday, medical, dental, vision, life, and disability insurance, medical flexible spending accounts, testing and licensure reimbursement, and discretionary performance bonuses.

At C DESIGN, we are committed to fostering an inclusive environment that values diversity and equal opportunity for all individuals, regardless of gender, race, or background, enriching our team with a variety of perspectives.