Senior Executive Coordinator

1 week ago

Uniondale, New York, United States Marquis Who's Who Full time

**About Marquis Who's Who

We are a leading provider of biographical data, with over 125 years of experience. Our database is available in every public and major academic university library across the United States.

We offer personalized branding products and services that enable professionals to highlight their achievements and career successes.

This role will involve working closely with our executive team, including the Chief Executive Officer and Chief Sales Officer.

Job Description: Senior Executive Coordinator

We are seeking a highly organized Senior Executive Coordinator to join our team onsite at our Corporate Headquarters in Uniondale, NY.

The ideal candidate will have excellent communication skills and experience working with C-level executives.

The role will involve establishing structure and implementing systems that enhance the effectiveness of our organization's leaders.

Responsibilities include:

  • scheduling internal staff meetings and managing existing calendars
  • preparing agendas for upcoming meetings
  • coordinating external meetings between executive team members and potential strategic partners or vendors

The successful candidate will also be responsible for:

  • conducting background research on meeting participants
  • presenting findings beforehand
  • updating all strategic proposals and marketing materials
  • tailoring each to meet the specific needs of the strategic partner

The role will also involve:

  • maintaining the calendar for the executive team
  • liaising with strategic partnership/strategic mergers & acquisitions team and executive team in advance of strategy meetings
  • conducting independent research on potential corporations and associations that align with our demographic and corporate strategy
  • identifying key professional events for potential participation or sponsorship
  • creating a data/knowledge room for pertinent information, marketing materials, and proposals segmented by industry
  • developing an updatable dashboard to track progress and monitor outcomes with strategic initiatives
  • overseeing the Feedback/Testimonial/Review and reputation management project in collaboration with technology and marketing teams
  • identifying essential deficiencies and proposing actionable strategies to enhance communication between departments
  • assisting in planning special internal and external events as needed
  • participating in new product launches when required
  • supporting special projects and performing additional duties as needed

**Required Qualifications:**
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  • Bachelor's degree; MBA a plus
  • Minimum of four (4) years of relevant experience in administrative or business management preferred
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams), Google Suite, and CRM systems
  • Impeccable written and oral communication skills
  • Strong organizational, time management, planning and prioritization abilities
  • Meticulous attention to detail, high degree of accuracy, and proficiency in proofreading and copyediting
  • High level of discretion and commitment to confidentiality
  • Capable of multitasking and maintaining focus in a fast-paced, dynamic environment with the ability to meet tight deadlines
  • Strong attention to detail while managing multiple tasks with urgency, accuracy and professionalism
  • Skilled at building rapport with a diverse range of personalities across the executive and management teams
  • Willing to be available after hours as necessary

**Additional Details:**
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  • This is an on-site position. Candidates must have reliable transportation and be in the office by 8:45 a.m., ready to start work at 9:00 a.m.
  • Working hours are Monday to Thursday, 9:00 a.m. to 5:30 p.m. EST, and Friday, 9:00 a.m. to 4:30 p.m. EST.
  • Candidates will be asked to agree to a background check for this position.
  • This position will have extensive room for growth.

**Compensation:**
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  • Estimated salary range: $65,000 - $95,000 per year

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