Senior Financial Manager

4 weeks ago

Philadelphia, Pennsylvania, United States Sparks Marketing Inc Full time

Job Summary:

We are seeking a highly skilled Senior Financial Manager to join our team at Sparks Marketing Inc. As a key member of our finance department, you will play a critical role in supporting the financial aspects of client events, collaborating closely with the Project Team, Lead Producer, and Account Director.

Key Responsibilities:

  • Lead the budget development process for large-scale, multi-agency client events, working closely with the Project Team, Lead Producer, and Account Director.
  • Oversee the creation and management of portfolio financial documents for multiple, high-budget programs annually.
  • Manage program billing and reconciliation processes for large, multi-agency events, collaborating with operations teams to prepare final reconciliations, ensuring all invoicing and collections are completed in alignment with complex client and project timelines.
  • Manage, distribute, and maintain all financial planning documents across multiple agencies, including master budgets, forecast matrices, KPIs, and meeting action items, providing oversight to ensure alignment across teams and agencies.
  • Lead the tracking and management of financial metrics for large-scale programs, reporting post-reconciliation results to finance and senior management, ensuring data accuracy and providing insights to guide decision-making across multiple stakeholders.
  • Update and maintain Finance SOPs specific to large-scale, multi-agency programs, training staff on financial procedures, billing policies, and best practices to ensure consistent processes across agencies and programs.
  • Travel on-site for key client events as necessary, overseeing real-time financial reconciliation and compliance during the event to ensure accurate and up-to-date billing.
  • Capture detailed financial notes during client and internal meetings, ensuring follow-up with actionable financial recaps and clear responsibilities for multi-agency coordination.
  • Oversee the management of financial databases across agencies, including vendor, venue, and contractor information, maintaining organized and secure client files, contracts, agreements, work orders, budgets, and schedules in platforms such as Google Drive, Egnyte, or other client-specified systems.
  • Master all budgeting tools and processes, leading budget development efforts across agencies, ensuring alignment on financial goals and deliverables for each program.

Requirements:

  • Bachelor's Degree in Business, Accounting or Finance
  • MBA Degree, CPA, or CMA is preferred, but not required
  • Experience in the live events industry is preferred
  • Minimum (7) seven years of experience as a Budget Manager or Budget Analyst
  • Advanced skillset in MS Excel (specifically advanced formulas, pivot tables and charts)
  • Familiarity with forecasting methods and data analysis
  • Experience in managing program budgets and financial metrics
  • Excellent numeracy skills with an attention to detail
  • Strong analytical skills is required
  • Ability to explain budgeting and financial information in plain terms
  • Must have strong aptitude in Microsoft Office products (MS Teams, MS Excel, MS Word, MS Outlook, and MS PowerPoint), as well as Zoom; working knowledge of SAP and Salesforce is preferred
  • Proficient in Google Drive
  • Strong attention to detail, a positive attitude, and a team player
  • Ability to operate within a fast-paced environment
  • Excellent written, verbal and interpersonal communication skills
  • Must be willing to travel domestically up to 20%
  • Hours typically Monday - Friday 9-5 with some evening and weekend hours may be required.

About Us:

Sparks Marketing Inc is a live + digital brand experience agency. We specialize in creating connectionreal human connectiononsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trustand we do it all over the world.

We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation.

We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can-and we welcome your ideas to do so.

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