Pre-Construction Coordinator

1 month ago


Edgewood Maryland, United States Stella May Contracting, Inc. Full time
Position Overview


The key responsibilities of this role involve enhancing the growth and profitability of Stella May Contracting, Inc. by assisting the pre-construction and estimating teams in delivering outstanding project proposals that align with client expectations while upholding the company's core values.

This position plays a vital role in the pursuit, planning, and execution of project bids within the local market, as well as facilitating collaboration with other departments to ensure organizational coherence.

Core Responsibilities


- Maintain and update various Excel spreadsheets for the Company, Pre-Construction, and Estimating Teams, including documentation of current and past project histories at regular intervals.

- Participate in weekly meetings focused on workload, backlog, and pipeline coordination.

- Assist in organizing Preconstruction "Kick-Off" meetings as required.

- Manage Insurance Certificate files, ensuring new and renewed certificates are uploaded to project files.

- Aid in converting Employee Resumes to the Stella May Resume Format.

- Keep an organized filing system to support efficient operations.

- Contribute to the development of the Pre-Construction manual.

- Handle incoming phone calls and voicemails, directing them to the appropriate personnel.

- Oversee office supplies and maintain records, placing orders as necessary.

- Perform various administrative tasks, including addressing project management contract concerns, sending communications, and utilizing all Office 365 applications proficiently.

Qualifications


- Demonstrated punctuality and a strong attendance record.

- Excellent time management skills and meticulous attention to detail.

- Highly organized with the ability to maintain a tidy workspace.

- Strong research and analytical capabilities.

- Willingness to learn and follow instructions.

- Ability to meet deadlines and adapt to changing situations.

- Familiarity with office equipment.

- Commitment to reflecting and upholding the mission and values of Stella May Contracting, Inc.

- Additional duties as assigned.

Benefits


- Comprehensive Health Care Plan (Medical, Dental & Vision)

- Retirement Plan options (401k, IRA)

- Life Insurance coverage (Basic, Voluntary & AD&D)

- Paid Time Off (including Vacation, Sick Days & Public Holidays)

- Family Leave policies (Maternity, Paternity)

- Short Term & Long Term Disability coverage

- Opportunities for Training & Development



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