Pre-Construction Coordinator
1 month ago
The key responsibilities of this role involve enhancing the growth and profitability of Stella May Contracting, Inc. by assisting the pre-construction and estimating teams in delivering outstanding project proposals that align with client expectations while upholding the company's core values.
This position plays a vital role in the pursuit, planning, and execution of project bids within the local market, as well as facilitating collaboration with other departments to ensure organizational coherence.
Core Responsibilities
- Maintain and update various Excel spreadsheets for the Company, Pre-Construction, and Estimating Teams, including documentation of current and past project histories at regular intervals.
- Participate in weekly meetings focused on workload, backlog, and pipeline coordination.
- Assist in organizing Preconstruction "Kick-Off" meetings as required.
- Manage Insurance Certificate files, ensuring new and renewed certificates are uploaded to project files.
- Aid in converting Employee Resumes to the Stella May Resume Format.
- Keep an organized filing system to support efficient operations.
- Contribute to the development of the Pre-Construction manual.
- Handle incoming phone calls and voicemails, directing them to the appropriate personnel.
- Oversee office supplies and maintain records, placing orders as necessary.
- Perform various administrative tasks, including addressing project management contract concerns, sending communications, and utilizing all Office 365 applications proficiently.
Qualifications
- Demonstrated punctuality and a strong attendance record.
- Excellent time management skills and meticulous attention to detail.
- Highly organized with the ability to maintain a tidy workspace.
- Strong research and analytical capabilities.
- Willingness to learn and follow instructions.
- Ability to meet deadlines and adapt to changing situations.
- Familiarity with office equipment.
- Commitment to reflecting and upholding the mission and values of Stella May Contracting, Inc.
- Additional duties as assigned.
Benefits
- Comprehensive Health Care Plan (Medical, Dental & Vision)
- Retirement Plan options (401k, IRA)
- Life Insurance coverage (Basic, Voluntary & AD&D)
- Paid Time Off (including Vacation, Sick Days & Public Holidays)
- Family Leave policies (Maternity, Paternity)
- Short Term & Long Term Disability coverage
- Opportunities for Training & Development
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