Office Manager

2 weeks ago

Schertz, Texas, United States Southland Industries Full time
Job Title: Office Manager

We are seeking a highly organized and detail-oriented Office Manager to join our team at Southland Industries. As an Office Manager, you will be responsible for providing administrative support to our division, including direct support to members of the divisional management team.

Key Responsibilities:
  • Organize and prioritize multiple work activities and meet critical deadlines.
  • Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
  • Provide backup phone coverage daily as required to support the Receptionist.
  • Arrange for meetings, conferences, and programs, including catering, room setup, audiovisual services, staff support, local transportation, and travel.
  • Manage inventory and order office supplies.
  • Order marketing materials, office forms, stationery, and business cards, and other office incidentals.
  • Manage calendars and schedules.
  • Provide support to corporate HR Department with new hire onboarding and college recruiting activities.
  • Maintain/update calendar on Public Folders daily with office events, birthdays, holidays, meetings, etc.
  • Maintain/update and distribute division phone directory and extension list.
  • Create organization charts using Visio and Power Point.
  • Organize and manage social office events and activities.
  • Participate in special department projects as needed.
  • Essential tasks and any other tasks as required may be assigned by Managing Principal or Operations Manager.
  • Compose and prepare confidential correspondence, reports, and other documents.
  • Create and maintain database and spreadsheet files.
  • Make Division purchases using company expense card. Process receipts and sign-offs in a timely manner.
  • Support office and assist facilities with needs for all local Brandt locations.
  • Perform additional assignments/requests as needed.
Requirements:
  • Ability to work under pressure with numerous interruptions.
  • Ability to effectively prioritize work.
  • Maintain strong client relations and provide excellent customer service.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
What We Offer:
  • Competitive pay and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.
  • A comprehensive benefits package, including medical, dental, and vision insurance, 401(k) plan, and more.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.

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