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Senior Administrative Analyst

2 months ago

Arlington, Virginia, United States Azimuth Full time
Senior Administrative Analyst

Azimuth Corporation is seeking a highly skilled Senior Administrative Analyst to join our Arlington, VA (Pentagon) team in support of the Office of the Under Secretary of Defense for Intelligence and Security (OUSD (I&S)) CL&S Support Division.

Key Responsibilities:
  • Maintain daily calendars and ensure operations are accomplished in a timely, professional manner.
  • Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.
  • Provide correspondence staffing support and oversight to more than 40 Directorate action officers and other staff for all required correspondence actions.
  • Perform technical writing/editing, editorial consultation, proofreading, or overall documentation review.
  • Maintain and update a variety of overarching informational binders addressing staff, priorities, quarterly requirements and other documentation required by the DDI(CL&S).
  • Represent the Director at a number of fora to provide requested data on Directorate activities, accept, disseminate and track tasks for future meetings and provide the Directorate and Division leadership with updated DDI(CL&S) guidance and requirements.
  • Act as a primary administrative interface with the staff of the DDI(CL&S) and as such receive all tasks for the Directorate assigning them to the appropriate Division or the Director.
  • Prepare and/or oversee travel arrangements.
  • Assist in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secures reservations and tickets, verifies that passports and visas are in order.
  • Upon completion of travel, prepare voucher, assist in developing necessary trip reports, and brief on items of special interest and actions taken during customer absence from the office.
  • Serve as administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF), answering phones, maintaining office files and the office filing system, and tracking action items in the suspense portal.
  • Demonstrate an in-depth knowledge of proper security procedures to protect classified information.
Requirements:
  • Must have an active Top Secret clearance with SCI.
  • High school diploma with at least seven (7) years of demonstrated DoD administrative experience.
  • Minimum of five (5) years demonstrated experience supporting DoD Senior Management to include knowledge of maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense.
  • Minimum of five (5) years' experience managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
  • Minimum of five (5) years drafting and editing correspondence, briefing slides, and memorandums.
  • Minimum of five (5) years of experience performing action officer responsibilities which includes tracking suspenses, staffing packages, and coordinating actions with both internal and external customers, resolving/de-conflicting issues.
  • Minimum of four (5) years demonstrated experience supporting travel requirements of senior executives including foreign travel.
Preferred Qualifications:
  • Expert Proficiency Level with: Microsoft Office Excel, Access, Outlook, PowerPoint, Word is required.
Physical Requirements / Travel:
  • Must be able to work in an office environment at a desk and computer.
  • May travel ~10% to conferences, program reviews, industry meetings, or other collaborative events. Most or all travel would be CONUS.
About Azimuth:

Azimuth is an award-winning Woman Owned Small Business specializing in providing research and development and professional services support to the federal government.

Azimuth's agility, customer driven approach and our commitment to our employees allows us to meet and exceed our client goals.

Excellence, Integrity, Accountability, Community and Humility are the core values of Azimuth as we continue to strive as a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with.

We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation.