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Executive Assistant II

1 week ago

Newport Beach, California, United States ConsumerDirect Full time

Job Overview: As a highly organized and proactive Executive Assistant II at ConsumerDirect, you will provide direct support to the Chief of Staff while assisting the CEO and other senior executives. This role plays a critical part in ensuring the smooth operation of executive-level activities requiring exceptional attention to detail, discretion, and a customer-focused attitude.

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Key Responsibilities:

  • Manage calendars and schedule meetings for the CEO, executives, and team members.
  • Prepare and organize meetings, including setup, internal communications, reports, and presentations.
  • Maintain organized filing systems for electronic and physical documents, records, and reports.
  • Serve as company office tour guide and coordinate client visits that highlight company culture, amenities, and key departments.
  • Support event planning, including company meetings and team-building activities.
  • Maintain and track financial records, including expenses, invoices, and reports.
  • Update and manage data in company databases, HRIS, and project management tools.
  • Ensure data accuracy and completeness in reports and documentation.
  • Handle additional ad hoc projects and duties as needed.

Qualifications:

  • College degree in Business Administration, Communications, or a related field, or equivalent combination of education and relevant work experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Experience with project management software and tools (Miro, Asana) highly preferred.
  • Experience in a SaaS environment highly preferred.
  • High attention to detail and problem-solving skills.
  • Ability to handle sensitive information with confidentiality and discretion.
  • Excellent verbal, written and interpersonal communication skills