Mail Preparation Specialist

6 days ago

Rochester, New York, United States University of Rochester Full time

The University of Rochester is seeking a skilled Mail Preparation Specialist to join our team. This role is responsible for scheduling customer mailing projects and ensuring that all aspects of mass mail preparation and processing are handled efficiently and effectively.

Job Summary

This position involves consulting with customers to plan mailings, performing tasks related to mass mail preparation and processing, and ensuring that all work meets the required standards of quality and efficiency.

Main Responsibilities
  1. Computer/Database Processing: Analyze, manage, and prepare databases; import, export, and process electronic databases of various formats; use specialized software to ensure lists are certified according to USPS requirements; visual inspection and manual data entry to supplement computer processing logic; merge and purge multiple lists; encode databases in proper sequence with corresponding endorsement lines and barcodes to include full-service intelligent mail barcodes; follow all University procedures regarding confidentiality and HIPPA security measures concerning database management.
  2. Bulk Mail Production: Use computerized production equipment for automated tasks such as labeling, folding, inserting, and tabbing; ensure that mail is prepared in accordance with USPS requirements regarding labeling, sorting, bundling, strapping, and placement in appropriate containers; some manual processing may be required.
  3. Customer Interaction: Answer detailed questions regarding Mail Services' processes and USPS postal rates and regulations; meet with customers to discuss projects; prioritize processing times based on customer expectations and department guidelines; produce production sheets that contain project instructions and relevant processing and billing information; receive deliveries of mailing materials; prepare appropriate postal documentation for electronic submission to USPS; provide customers with project status updates and attend customer department staff meetings.
  4. Equipment Setup: Prepare computerized production equipment and small mail equipment for processing mail; import processed databases from network; ensure all necessary variable data fields are to be printed; insert fix field information that meets customer and USPS requirements; perform routine service and minor repairs of bulk mail equipment; use limited variety of tools and instruments properly and efficiently.
  5. Print Production: Provide variable data printing services; prepare and print personalized letters and forms; prepare customized shipping and business reply labels; copy generic letters and flyers to be included in customer mailings; maintain inventory of paper and printer supplies; provide preventative maintenance and minor repairs to industrial digital printers.
  6. Quality Control: Manage and ensure that all quality control procedures are followed; ensure all materials produced and processed meet customer expectations, USPS regulations, and department standards; consult with area Printers and Graphic Designers in mail piece design; ensure that all mail pieces meet USPS design specifications/requirements to capture maximum postage savings and attain efficient postal delivery service; assist management with training of postal regulations with department Mail Clerks.
  7. Process Redesign: Provide cost-effective solutions to streamline customer projects; recommend and implement new procedures designed to increase productivity and maximize equipment capacity.
  8. Area Maintenance: Ensure that workspace and production floor is clean and organized; all unused materials are returned to departments; all tools and materials are stored in their proper location.
  9. Other Duties as Assigned: Reassignment to any task that meets the needs of the University, department, or customers as required.
  10. Safety/Security: Maintain safe and secure environment in accordance with University and department guidelines.

We offer a competitive salary of $20.50 per hour, plus benefits and opportunities for professional growth and development. If you are a detail-oriented individual with excellent communication skills and experience in mail preparation and processing, we encourage you to apply for this exciting opportunity.

  • Food Preparation Specialist

    2 days ago

    Rochester, New York, United States Wegmans Full time

    At Wegmans, we believe in putting our people first. As a Food Preparation Specialist - Assembly and Packaging, you will play a crucial role in ensuring the smooth operation of our manufacturing teams. We are committed to providing our customers with great tasting, healthy meals, and we know that starts with the best people behind the scenes.We are looking...

  • Grocery Store Preparation Specialist

    1 week ago

    Rochester, New York, United States Whole Foods Market Full time

    Job Description:We are seeking a highly skilled Grocery Store Preparation Specialist to join our team at Whole Foods Market. As a key member of our store operations, you will be responsible for ensuring the highest level of food quality and presentation in our cold case, fresh pack, salad, and hot bars.In this role, you will prepare food items according to...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States WSP Full time

    Administrative Support SpecialistAt WSP, we are seeking a highly motivated and organized Administrative Support Specialist to join our Power & Energy Team in a hybrid role. The ideal candidate will provide exceptional support to our Business Executives, Directors, Managers, engineers, project managers, and other multi-discipline team members, ensuring...

  • Organizational Support Specialist

    2 days ago

    Rochester, New York, United States The DiMarco Group Full time

    Job SummaryWe are looking for a highly skilled and organized individual to fill the role of Organizational Support Specialist at The DiMarco Group. This position involves providing administrative support to various departments, maintaining office supplies, and coordinating special events.ResponsibilitiesProvide administrative support to multiple departments,...

  • Dishware Preparation Specialist

    6 days ago

    Rochester, New York, United States Red Robin International Full time

    Company OverviewAt Red Robin International, we're driven by serving up connection, fun and generosity that's as bottomless as our world-famous steak fries. We value a sense of belonging and welcome both similarities and differences, because Red Robin is for everyone.SalaryThe estimated annual salary range for this role is $31,200 to $37,500, depending on...

  • Tax Administrator Specialist

    1 week ago

    Rochester, New York, United States Virtual Echo Solutions Full time

    Job OverviewWe are seeking a Tax Administrator to join our team at Virtual Echo Solutions. This role is ideal for individuals with strong organizational and communication skills.ResponsibilitiesTax Correspondence Management: Receive, identify, and sort all incoming tax mail on a daily basis.Invoice Management: Monitor, track receipt, prepare payment, and...

  • Diagnostic Imaging Specialist

    6 days ago

    Rochester, New York, United States Magnet Medical Full time

    Magnet Medical is seeking a travel Diagnostic Imaging Specialist for a temporary position in Rochester, New York.Job OverviewThe selected candidate will work as a Radiology Technician, providing high-quality imaging services to patients. The specialist will be responsible for operating medical imaging equipment, preparing patients for procedures, and...

  • Travel Radiology Specialist

    6 days ago

    Rochester, New York, United States Prokatchers Full time

    ProKatchers is seeking a highly skilled travel radiology specialist for a temporary position in Rochester, New York. With a focus on delivering exceptional patient care experiences, our company empowers healthcare professionals to thrive in their careers.About the JobThis opportunity offers a competitive salary of $3,600.00/week, with a 13-week duration and...

  • Travel Nurse RN Specialist

    5 days ago

    Rochester, New York, United States Magnet Medical Full time

    Job Title: Travel Nurse RN SpecialistMagnet Medical is a leading provider of healthcare services, seeking an experienced Travel Nurse RN Specialist to join our team in Rochester, New York.About the Role:This position requires a skilled and compassionate Registered Nurse (RN) to provide specialized care to patients undergoing gastrointestinal procedures in...

  • Takeout Experience Specialist

    5 days ago

    Rochester, New York, United States Red Lobster Full time

    About Red LobsterAt Red Lobster, we are committed to providing an exceptional dining experience for our guests. As a Takeout Experience Specialist, you will play a vital role in enhancing the takeout experience for our valued customers.Job Summary:We are seeking a highly skilled and customer-focused individual to join our team as a Takeout Experience...

  • Community Habilitation Specialist

    6 days ago

    Rochester, New York, United States Lifetime Assistance Inc. Full time

    Job Title: Community Habilitation SpecialistCompany Overview:Lifetime Assistance Inc. is a leading provider of community-based services for individuals with developmental disabilities.Job Description:We are seeking a highly skilled and compassionate Community Habilitation Specialist to join our team. As a Community Habilitation Specialist, you will work...

  • Interventional Radiology Specialist in Rochester, NY

    6 days ago

    Rochester, New York, United States Excite Health Partners Full time

    Job Title: Interventional Radiology Specialist in Rochester, NYAbout the Role: Excite Health Partners is seeking a highly skilled Interventional Radiology Specialist to join our team in Rochester, NY. This 13-week assignment offers an excellent opportunity for professionals to gain valuable experience in a dynamic healthcare environment.Salary and Benefits:...

  • Early Intervention Specialist

    1 week ago

    Rochester, New York, United States Children's Therapy Network Full time

    Children's Therapy Network, a renowned provider of comprehensive services for children from birth to adulthood, seeks a dedicated and passionate Early Intervention Specialist to join our dynamic team in Rochester NY and surrounding areas. As an integral part of our clinical team, you will play a pivotal role in enhancing the lives of children as they develop...

  • Senior GI Lab Nurse Specialist

    6 days ago

    Rochester, New York, United States CoreMedical Group Full time

    Job OverviewWe are seeking a highly skilled Senior GI Lab Nurse Specialist to join our team at CoreMedical Group.About the RoleThis is a unique opportunity to work in the field of gastroenterology and make a real difference in the lives of our patients. As a Senior GI Lab Nurse Specialist, you will be responsible for performing a range of duties including...

  • High School Math Education Specialist

    2 days ago

    Rochester, New York, United States Uncommon Schools Full time

    Job SummaryWe are seeking a skilled and passionate High School Math Education Specialist to join our team at Uncommon Schools. This is an exciting opportunity for the right individual to make a meaningful impact in the lives of our students.About UsUncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding...

  • Environmental Support Specialist

    5 days ago

    Rochester, New York, United States Vito C Quatela MD PLLC Full time

    Job Title: Environmental Support SpecialistEstimated Salary: $25,000 - $35,000 per year.About the Job:We are seeking a highly motivated and detail-oriented Environmental Support Specialist to join our team at Vito C Quatela MD PLLC. As an Environmental Support Specialist, you will play a critical role in maintaining a clean and safe environment for patients,...

  • Paralegal Support Specialist

    3 weeks ago

    Rochester, New York, United States CNY Outsourcing Full time

    Job Title: Paralegal Support SpecialistJob Summary: We are seeking a highly skilled Paralegal Support Specialist to provide administrative support to our client's attorneys in the Rochester area. The ideal candidate will have a strong background in paralegal work and excellent time management skills.Responsibilities: • Provide paralegal support to...

  • Nurse Specialist

    6 days ago

    Rochester, New York, United States Rochester Regional Health Full time

    Rochester Regional Health is dedicated to delivering exceptional patient care, and we are seeking a skilled Nurse Specialist to join our GI Endoscopy Department.Job Summary:We are looking for a compassionate and experienced nurse to provide top-notch care to patients undergoing gastrointestinal procedures, including endoscopies and colonoscopies. As a Nurse...

  • Diagnostic Imaging Specialist

    2 days ago

    Rochester, New York, United States Advantis Medical Full time

    We are seeking a skilled Diagnostic Imaging Specialist to join our team at Strong Memorial Hospital in Rochester, NY.About the JobAs a Diagnostic Imaging Specialist, you will be responsible for operating CT scanners and providing high-quality imaging services to patients. This is a 13-week contract position with a competitive salary package starting at...

  • Operating Room Nurse Specialist

    6 days ago

    Rochester, New York, United States TotalMed Full time

    Job Title: Operating Room Nurse SpecialistLocation: Rochester, New YorkCompany OverviewTotalMed is a leading healthcare staffing agency dedicated to connecting nurses with rewarding opportunities.Job SummaryWe are seeking an experienced Operating Room Nurse Specialist to join our team. As a key member of our surgical team, you will provide exceptional...