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Senior Project Coordinator

2 months ago

Santa Fe Springs, California, United States Food Management Search Full time

At Food Management Search, we understand that our employees are our greatest asset. We cultivate this asset by creating a workplace that promotes open communication, mutual respect, and recognition. In this supportive environment, our team members thrive, advancing their careers to new heights. With a rich history of quality, safety, and excellence, Food Management Search boasts a vibrant and engaging culture where opportunities for professional growth are plentiful.

We are seeking a seasoned Senior Project Coordinator to become a vital part of our Southern Region Team. This role is accountable for the comprehensive administrative and technical oversight of projects. The Senior Project Coordinator will strategize, lead, and synchronize engineering and scheduling efforts for assigned projects.

Key Responsibilities

  • Organize and oversee the field team in collaboration with the Division Manager and Estimator.
  • Define project goals in conjunction with the Division Manager.
  • Enforce established corporate policies and procedures, including Equal Employment Opportunity and Affirmative Action commitments.
  • Serve as the company representative by establishing and maintaining relationships with primary owner representatives.
  • Participate in weekly meetings with owners.
  • Supervise and manage construction through administrative guidance of on-site superintendents to ensure projects are completed on time, within budget, and in compliance with all obligations.
  • Handle all job administration and contract documentation with owners, subcontractors, and suppliers.
  • Oversee the financial aspects of contracts, including job cost reports, billing, budget modifications, change orders, accounts payable processing, and collections.
  • Develop and implement project work plans, adjusting as necessary to accommodate evolving needs and requirements.
  • Identify necessary resources and assign individual responsibilities.
  • Manage daily operational aspects of projects and their scope.
  • Review deliverables prepared by the team prior to submission to clients.
  • Effectively apply company methodologies and enforce project standards.
  • Prepare for engagement reviews and quality assurance processes.
  • Mitigate risks associated with projects.
  • Ensure safety and quality control management.
  • Maintain accurate budget forecasting and management.
  • Supervise subcontractors and project teams.
  • Resolve issues related to labor disputes, material deliveries, and contract/subcontract administration.
  • Oversee document control and coordination of subcontractors.
  • Establish baseline schedules and ensure the accuracy and integrity of project timelines.
  • Perform other duties as assigned.

Education Requirements

  • A minimum of a Bachelor's degree is preferred, or equivalent combinations of technical training and relevant experience.

Experience Requirements

Proven experience in the following areas:

  • Team management
  • Strategic planning
  • Risk assessment

Required Knowledge, Skills, and Abilities

The ideal candidate must possess the following knowledge, skills, and abilities:

  • Strong work ethic and exceptional time management skills
  • Familiarity with public contract codes
  • Excellent writing, presentation, and computer skills
  • Outstanding written and verbal communication abilities
  • Proficient in identifying project changes
  • Understanding of production processes
  • Proficient in project forecasting
  • Familiarity with Build2Win software
  • Comprehensive understanding of estimating practices
  • Knowledge of time impact analysis and time-related overhead
  • Understanding of critical path methodologies and delay tracking
  • Valid driver's license required
  • Additional requirements may apply

Competencies

  • Project Management
  • Ethical Conduct
  • Highly Organized
  • Negotiation Skills
  • Time Management
  • Leadership
  • Problem Solving and Analysis
  • Financial Management and Work-In-Progress Analysis
  • Results Orientation
  • Process Orientation
  • Proficient Communication (Verbal & Written)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role.

  • Frequently required to stand and walk at construction sites
  • Frequently required to sit for extended periods
  • Must frequently lift and move up to 20 pounds.
  • Specific vision abilities required by this position include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees — including an exceptional health benefits plan — Food Management Search also provides competitive performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, our employees have the opportunity to directly benefit from the company's success. Additional benefits include vacation time, sick leave, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Annual Salary Range: $110,000 - $150,000.