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Talent Acquisition Specialist

2 months ago

Scranton, Pennsylvania, United States The Wright Center Medical Group Full time

Job Type

Full-time

Position Overview

The Human Resources Coordinator plays a vital role in supporting the recruitment and onboarding processes for new team members within the organization. This position collaborates with the HR Manager to implement HR strategies and initiatives across the business unit. Administrative support is provided to the HR Manager, including maintaining records, managing files, and entering data into the HRIS system.

Key Responsibilities

In alignment with our Core Values, the Human Resources Coordinator will:

  • Oversee and facilitate recruitment activities for designated roles, which includes screening resumes, conducting phone interviews, scheduling in-person interviews, and preparing offer letters.
  • Ensure timely communication of job offers and outcomes to department leaders.
  • Guide employees and new hires through the HRIS platform and onboarding procedures.
  • Assist the credentialing and employee health departments with necessary documentation and compliance verifications.
  • Provide constructive feedback and support during the interview process with leadership.
  • Maintain and update records in Paylocity.
  • Represent the organization at job fairs and recruitment events as assigned.
  • Ensure that all employees have current, signed job descriptions on file and collaborate with management to draft new descriptions for emerging roles.
  • Conduct data entry for employee transactions in HRIS systems, ensuring accuracy and compliance.
  • Collaborate with finance and payroll to maintain accurate FTE allocations and individual employee records.
  • Identify and propose solutions for enhancing task management efficiency.
  • Generate reports as needed for departmental projects.
  • Coordinate the exit interview process and facilitate live sessions during the final week of employment.
  • Maintain ongoing communication with leadership regarding recruitment and onboarding efforts.
  • Establish a visible HR presence throughout the organization, addressing employee inquiries and concerns.
  • Participate in weekly operational meetings to provide HR insights as required.
  • Support the HR Generalist/Manager as needed.
  • Conduct regular audits of HR files to ensure compliance.
  • Actively seek opportunities to enhance HR processes and procedures.
  • Assist with special projects within the department.
  • Build and nurture positive relationships with all management personnel.
  • Promote a culture of continuous improvement through SAFE Reporting and PDSAs.
  • Perform additional duties as assigned.
Qualifications
  • A Bachelor's degree in Human Resources Administration or a related field is required.
  • 1-3 years of experience in Human Resources or a combination of education and experience is necessary.
  • Familiarity with various employment laws is preferred; HRCI or SHRM certification is a plus.
  • Prior experience in a customer service-oriented environment is essential.
  • Excellent written and verbal communication skills, along with strong interpersonal abilities, are required.
  • Flexibility in work schedule is necessary.
  • High level of confidentiality is mandatory.
  • Ability to perform reliably and professionally in a fast-paced, high-demand medical educational setting.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and email applications is required.
  • Capability to work independently as well as collaboratively within a team.