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Director of Finance and Administration

1 month ago

Chicago, Illinois, United States Noetic Search Full time
Job Summary

The McGowan Fund is seeking a seasoned financial and operational leader to serve as Director of Finance and Administration. This pivotal role offers a unique opportunity to be a strategic partner in philanthropy while contributing to a culture of excellence and collaboration.

Key Responsibilities
  • Financial Management (40%):
    • Accounting Operations:
    • Record all QuickBooks transactions, including bill payments, check issuance, and credit card bank reconciliations.
    • Reporting:
    • Generate & submit monthly cash-basis and quarterly accrual-based financial reports to ED, President, & Treasurer.
    • Liaison Duties:
    • Serve as primary contact with banks and credit card companies.
    • Audit & Compliance:
    • Oversee financial reviews/audits, complete schedules for tax and audit firms, prepare 1099-NEC forms. Ensure compliance with tax filing deadlines and quarterly payments.
    • Budget Management:
    • Collaborate with the President to draft and monitor the annual budget, including tracking expenses, cash flow, & compliance with 5% payout and excise tax requirements.
    • Grants Management:
    • Reconcile grants management system with accounting records for accuracy and transparency.
    • Transparency:
    • Guarantee clear, accurate, & complete financial reporting.
  • Investments (50%):
    • Accounting:
    • Ensure that investments are accurately recorded and reconciled.
    • Liaison:
    • Coordinate with custodian bank and manage trade execution.
    • Documentation:
    • Prepare and submit execution documentation for trades approved by the Investment Committee.
    • Capital Management:
    • Ensure that capital calls are processed timely, manage cash flow between custodial accounts.
    • Oversight:
    • Take minutes for Investment Committee meetings, verify investment reports against accounting data.
    • Reporting:
    • Create quarterly reports on unfunded commitments for Private Equities and prepare weekly cash activity, capital call, and commitment reports for Treasurer review.
    • Expense Review:
    • Review expense reimbursement forms for ED approval.
  • Human Resources Management (10%):
    • Payroll:
    • Draft bi-monthly payroll via ADP.
    • PTO Tracking:
    • Maintain records of annual PTO vacation and sick leave.
    • Benefits Administration:
    • Manage life, ADD, and vision insurance; support medical and dental insurance in compliance audits.
    • Retirement Plan:
    • Administer the 403(b) plan and file ERISA 5500 forms.
    • Compliance & Support:
    • Complete workers' compensation audits and assist staff with payroll and benefits inquiries.
    Requirements
    • Proven financial and operational strategist with a successful track record of building strong internal controls, fiscal integrity and exceptional interpersonal and management skills.
    • Commitment to the principles, goals and work of the McGowan Fund.
    • Balance between management acumen and creative thinking as well as the ability to assess and maintain policies, procedures and systems.
    • Exemplary analytical skills and the ability to excel in financial planning, managing investment portfolio, effective communication and the judgment to determine the best courses of action.
    • Experience in budget and cashflow modeling, liquidity analysis and private equity interface with capital calls.
    • Ability to identify and leverage resources, identify fiscal and operational best practices and implement accordingly.
    • Strategic thinker, analytical and imaginative problem solver with an open style of communication.
    • Foster a culture of ethics and utilize change management principles.
    • Establish relationships marked by trust, respect and integrity.
    • Excellent organizational, negotiation and presentation skills, written and verbal communication skills.
    • Ability to actively participate in appropriate professional organizations and networks.
    • High standards for planning, accountability, controls, timeliness, reporting and accuracy.
    • Experience with accrual, cash based and fund accounting as well as American Depository Receipt (Equity and Private Equity) with tax return preparation.
    • Commercial banking experience with depository (peg balances) accounts, ACH (PPD & CCD), wires and credit card reconciliation.
    • Understanding of IRS regulations related to foundations, philanthropic practices, and non-profit law.
    • Previous experience and responsibility for investment management, budgets and forecasts, financial reporting, financial analysis, cash management and tax compliance.
    • MBA or master's degree in finance, or other business-related field desired; active CPA required.
    • 10 or more years of experience in accounting/finance/investment experience in a leadership role.
    • Previous hands-on experience with accounting systems is required, QuickBooks a plus.
    • General understanding of geopolitical, monetary and fiscal policy.

The McGowan Fund is an equal employment opportunity employer.