Payroll/HR Assistant with Municipal Accounting Expertise

3 weeks ago

Timnath, Colorado, United States Town of Timnath Full time
Job Description

The Town of Timnath is seeking a highly skilled Payroll/HR Technician to join our team. As a key member of our payroll and human resources department, you will be responsible for performing a variety of complex and confidential tasks.

About the Job

This is a full-time position working 40 hours per week, Monday through Friday. The estimated annual salary for this role is $54,102 - $57,398.

Responsibilities
  • Process, audit, and maintain timesheets, payroll database changes, and employee payroll records.
  • Verify and manage leave, accruals, and prorate salary and leave benefits.
  • Implement payroll deductions for benefits, garnishments, tax levies, and child support orders.
  • Handle complex transactions, including severance, incentives, and settlements.
  • Address and resolve employee, department, and management payroll inquiries.
  • Generate, audit, and reconcile payroll registers; resolve discrepancies and ensure system accuracy.
  • ELECTRONIC MAINTENANCE AND SUBMISSION OF PAYROLL DOCUMENTATION FOR RECORDKEEPING AND BENEFITS AND TAX REPORTING.
  • BALANCE, RECONCILE, AND SUBMIT MONTHLY, QUARTERLY, AND ANNUAL TAX REPORTS; PROCESS PAYMENTS TO AGENCIES FOR TAXES, RETIREMENT, INSURANCE, AND OTHER BENEFITS.
  • PREPARE AND DISTRIBUTE W-2 FORMS, ACCORDING TO STATE AND FEDERAL LAWS EACH YEAR.
  • ENSURE PAYROLL PROCESSES ADHERE TO CONTRACTS AND LEGAL REQUIREMENTS, MAINTAINING A CLEAR AUDIT TRAIL.
  • TRAIN EMPLOYEES IN PAYROLL PROCEDURES AS NEEDED.
  • ASSIST WITH RESEARCH, ANALYSIS, AND PREPARATION OF PERSONNEL OR PAYROLL INFORMATION FOR MANAGEMENT INCLUDING ASSISTANCE WITH PAYROLL BUDGETING.
  • PREPARE MONTHLY GENERAL LEDGER RECONCILIATIONS FOR PAYROLL AND RELATED PAYABLES.
  • ASSIST WITH ANNUAL AUDITS, INCLUDING YEAR-END WORKPAPERS AND CLOSING ENTRIES.
  • ASSIST WITH RECRUITMENT BY POSTING JOB ADS, SCREENING RESUMES, SCHEDULING INTERVIEWS, AND CONDUCTING REFERENCE CHECKS.
  • COORDINATE NEW EMPLOYEE ONBOARDING, INCLUDING ORIENTATIONS AND PREPARING NEW HIRE PAPERWORK.
  • MAINTAIN ACCURATE AND UP-TO-DATE EMPLOYEE RECORDS, INCLUDING PERSONAL INFORMATION, EMPLOYMENT CONTRACTS, OFFER LETTERS, TERMINATION PAPERWORK, JOB HISTORY, AND PERFORMANCE EVALUATIONS.
  • SUPPORT EMPLOYEE BENEFITS ADMINISTRATION, INCLUDING HEALTH INSURANCE, RETIREMENT PLANS, AND LEAVE MANAGEMENT.
  • ASSIST IN THE DEVELOPMENT AND IMPLEMENTATION OF HR POLICIES AND PROCEDURES.
  • RESPOND TO EMPLOYEE INQUIRIES REGARDING HR POLICIES, PROCEDURES, AND BENEFITS.
  • ENSURE COMPLIANCE WITH LABOR LAWS AND REGULATIONS.
  • SUPPORT THE HR TEAM IN VARIOUS PROJECTS AND INITIATIVES AIMED AT IMPROVING EMPLOYEE ENGAGEMENT AND ORGANIZATIONAL CULTURE.
  • PERFORM CLERICAL TASKS SUCH AS DATA ENTRY, TYPING CORRESPONDENCE, AND PREPARING REPORTS.
  • ASSIST IN ORGANIZING EMPLOYEE TRAINING SESSIONS, WORKSHOPS, AND OTHER RELATED EVENTS.
  • MAINTAIN FINANCIAL CONTROL RECORDS IN COMPLIANCE WITH MUNICIPAL ACCOUNTING PRACTICES.
  • DUTIES REQUIRE THE USE OF JUDGMENT AND ANALYSIS WITHIN THE FRAMEWORK OF PRESCRIBED POLICIES AND PROCEDURES AND IN ACCORDANCE WITH STANDARD MUNICIPAL ACCOUNTING PRACTICES.
  • WORK IN AN OFFICE ENVIRONMENT WITH FREQUENT INTERRUPTIONS AND STRICT DEADLINES.
  • COORDINATE AND RESPOND TO INFORMATION REQUESTS, SUPPORTING OTHER DEPARTMENTS AS NEEDED.
  • PERFORM A VARIETY OF OTHER DUTIES AS ASSIGNED.
Requirements
  • Strong knowledge of payroll administration, record keeping, reporting, and federal, state, and local regulations.
  • Understanding of Generally Accepted Accounting Principles (GAAP) and payroll procedures, including journal entries, reconciliations, and taxes.
  • Ability to meet strict deadlines, manage projects to completion, and maintain effective accounting procedures.
  • Familiarity with modern office practices, accounting systems, and internal control procedures, with preferred experience in municipal fund accounting and Tyler ERP Pro.
  • Maintain advanced Excel skills and experience preferred.
  • Ability to maintain complex records and prepare reports from such records.
  • Strong verbal and written communication skills, with the ability to assist others with patience, discretion, and tact.
  • Excellent organizational skills and ability to anticipate and resolve issues.
  • Communication: Communicates regularly inside and outside the organization to exchange ideas and gather information, such as gathering information on comparable practices and policies.
  • Complexity: Operates in a moderately difficult environment requiring judgement in resolving issues and/or making recommendations.
  • Confidentiality: Handles confidential personnel information regularly, as a required function of the job. This is a critical component and success factor of the job and performed on a daily/weekly basis.
  • Autonomy: Operates with moderate degree of autonomy. Regular exercise of independent judgment with accepted practices and in accordance with established policies and procedures. Makes recommendations that affect policies, procedures, and practices. Refers decision involving exceptions to accepted practices to supervisor.
  • Must pass post offer background screening
Benefits
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance
Work Environment and Physical Demands
  • This position works in an office setting.
  • This position requires light physical exertion and the normal range of motion, dexterity, and vision.
  • Ability to operate a keyboard and calculator at efficient speed, and to sit at a computer for long periods of time.
  • Eyesight at or corrected to normal ranges.
  • May be required to lift items weighing up to 15 pounds.

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