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Administrative Support Specialist

1 month ago

Saint Joseph, Missouri, United States St. Joseph School District Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our ESOL department at St. Joseph School District. The successful candidate will provide administrative support to the department, establish and maintain records, coordinate projects, and compile and distribute various materials and reports.

Key Responsibilities
  • Provide administrative support to the ESOL department, including reporting, communication, and scheduling and event coordination.
  • Act as a department receptionist, greeting visitors, answering telephone calls, and communicating effectively in routine, sensitive, and confidential matters.
  • Enroll students, secure student records, maintain confidential student records, and transfer records for students moving to other departments or schools.
  • Enter and maintain ESOL data, prepare reports as requested, and work collaboratively with multiple departments to ensure student records are up-to-date.
  • Complete translation requests, maintain an inventory of translated documents, and reconcile purchase orders and expenditures for the ESOL department.
  • Reply to requests from ELD staff regarding needs for supplies, reports, and information.
  • Perform various organizational tasks and clerical duties.
Requirements
  • High School Diploma or equivalent.
  • Ability to type accurately 50-60 words per minute, maintain files, and prepare various reports.
  • Computer experience, good communication skills, and the ability to operate general office equipment.
  • Preferred: Bilingual, experience with PowerSchool, Filebound, Microsoft Office, and Google Apps Platform.
Working Conditions

This is a non-exempt position with a 12-month (260-day) term of employment. The successful candidate will be eligible for emergency telework with supervisor approval.

Please watch for email communications from our district. If selected for an interview, you may be contacted via email.