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Financial Record Keeper

2 months ago

Sacramento, California, United States Psynergy Programs, Inc. Full time
Job Overview

Position Title: Financial Record Keeper

Classification: Exempt

Department: Finance

Role Summary:

The Financial Record Keeper at Psynergy Programs, Inc. is integral to the upkeep and oversight of the organization’s financial documentation, ensuring precision, adherence to regulations, and reliability in all financial operations. This role is suited for a dependable, meticulous, and proactive individual who excels in a cooperative and supportive atmosphere. The Financial Record Keeper will undertake various financial responsibilities, enhancing the fiscal well-being and longevity of Psynergy Programs and, consequently, the transformative services we offer to our clients.

Key Responsibilities:

Accounts Payable (30%)

  • Manage, track, and process invoices, guaranteeing accuracy in financial transactions.
  • Keep current and precise records related to accounts receivable within financial software.
  • Engage in collection activities through communication with relevant payees regarding overdue invoices.
  • Assist with Accounts Receivable tasks as required.
  • Ensure accurate data entry in financial systems concerning client admissions, discharges, and transfers.
  • Handle Room and Board billing within the financial software.
  • Conduct monthly billing for board and care and private clients, including invoice creation.
  • Record all payments and perform daily company deposits.

Accounts Receivable (30%)

  • Perform credit card reconciliations to verify accurate expense reporting.
  • Supervise adherence to expense management policies among company personnel.
  • Collaborate with financial analysts and executives on annual budgeting processes.
  • Efficiently scan incoming bills and relay pertinent information to the Accounts Payable team.
  • Coordinate with vendors and internal departments to resolve discrepancies and ensure timely payments.

Financial Reporting (20%)

  • Assist in the generation of financial reports.
  • Ensure timely and accurate month-end and year-end closing procedures.
  • Maintain and update financial records in the accounting software, ensuring data accuracy.

General Ledger Management (10%)

  • Post journal entries and maintain the general ledger.
  • Support audit preparations and implement audit recommendations.
  • Monitor and reconcile balance sheet accounts.

Additional Duties (10%)

  • Provide assistance for various financial projects and initiatives.
  • Efficiently manage incoming correspondence.
  • Adhere to standard office procedures, including correspondence, filing, and the operation of office equipment.

Qualifications:

Experience:

  • 3-5 years of experience in finance or accounting, preferably in a similar environment.

Education:

  • Bachelor's degree in Accounting, Finance, or a related discipline is preferred.

Skills:

  • Exceptional attention to detail and accuracy.
  • Strong verbal and written communication abilities.
  • Proficient in computer applications, including spreadsheets and databases.
  • Experienced in accounting software (e.g., QuickBooks).
  • Ability to work independently and manage time effectively.
  • Strong analytical and problem-solving skills.

Work Environment:

The position is primarily office-based, with occasional travel as necessary. Extended hours may be required during peak financial periods.

Core Competencies:

  • Integrity: Maintains high ethical standards in all financial dealings.
  • Attention to Detail: Ensures thoroughness and accuracy in all tasks.
  • Communication: Effectively conveys financial information to various stakeholders.
  • Problem-Solving: Addresses financial discrepancies with practical solutions.
  • Customer Service Orientation: Provides excellent service to clients and stakeholders.
  • Adaptability: Demonstrates flexibility in managing changing priorities.
  • Collaboration: Works effectively with colleagues across departments.
  • Innovation: Seeks to improve processes and contribute to financial success.

About Psynergy Programs:

Psynergy Programs is committed to transforming lives through comprehensive mental health services that empower clients to reach their full potential. Our mission is to foster an environment of compassion, respect, and excellence, enabling individuals to heal and grow. By maintaining our financial integrity, we can continue to provide exceptional care that makes a lasting impact on the lives of those we serve.