Administrative Coordinator II

2 weeks ago


Galveston, Texas, United States UTMB Health Full time

Job Summary:


To manage activities for a project or program, ensuring compliance with current UTMB Guidelines.



Key Responsibilities:

  • Coordinate and process house staff travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests.
  • Work in tandem with other department personnel and provide coverage for other departmental areas, daily.
  • Perform routine administrative tasks, including ordering supplies, processing invoices, filing reports, managing special projects, and answering phone calls.
  • Compose correspondence and memoranda in appropriate business letter format, including proofreading all completed assignments for grammar, format, and structure.
  • Interpret and execute rules, regulations, and policies, as applicable, and adhere to internal controls established by Department.
  • Support the Department by performing all other duties as assigned.


Requirements:

  • Associate's degree or equivalent; 3 years related experience.
  • Knowledge and experience working in POWER.
  • Experience providing faculty and administrative support.
  • Knowledge and experience with Microsoft Office, including but not limited to: Outlook, Word, Excel, and PowerPoint.
  • Familiar with Kronos Timekeeping System, and QGenda.
  • Strong organizational skills.
  • Possess excellent verbal, written, organizational, and interpersonal skills.
  • Ability to multi-task to support diverse areas within the administrative team.
  • Experience working in a team environment.


UTMB Health is an Equal Opportunity Employer:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws.


As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.



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