Administrative Support Specialist

5 days ago


Glenside, Pennsylvania, United States Arcadia University Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Public Safety Department at Arcadia University. The successful candidate will serve as the first point of contact for the department, provide general information and referrals to office visitors, and direct telephone calls to appropriate Public Safety staff or other University offices.

Key Responsibilities
  • Provide high-level administrative support to the Director, Deputy Director, Shift Sergeants, and Patrol/Communications Officers.
  • Maintain the Director's calendar, coordinate appointments/meetings, and draft, edit, and proofread correspondence and reports.
  • Prepare payroll, meeting agendas, and complete work orders, as well as coordinate campus event set-up and support the Parking Enforcement and Card Access Systems.
  • Perform a variety of clerical duties, including preparing purchase orders and check requests, processing expense reports, and maintaining office supply inventory.
  • Coordinate and monitor department/area budgets and accounts, approve expenditures, and research and reconcile discrepancies.
  • Support departmental operations by preparing weekly summaries to University Officials and assist in oversight of Student Employees Program.
Requirements
  • High school diploma or equivalent with some college coursework preferred.
  • At least one year of office experience in a fast-paced office is required, with experience in an educational setting preferred.
  • Proficiencies in Microsoft Word, PowerPoint, and Excel are preferred, as well as competence in email and calendar applications.
  • Must have working knowledge of or the ability to learn and use University systems or other applications that may be used within the department.
What We Offer

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based educational experience. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

We are committed to building a welcoming and inclusive environment for students and employees alike, and we welcome candidates who can contribute to the diversity and excellence of our community.



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