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Human Resources Coordinator
2 months ago
SUMMARY:
The Human Resources Coordinator plays a vital role in managing the Personnel and Health File Systems as defined within the Human Resources Department, providing essential support to the staff. This position is tasked with assisting in various administrative functions associated with Human Resources while ensuring confidentiality is upheld at all times.
KEY RESPONSIBILITIES:
1. Organizes and maintains Personnel files.
2. Diligently prepares documentation for legal scrutiny and external agencies.
3. Aids in the accurate upkeep of new hire documentation, employee records, and the HR filing system, including contracts and employment-related files.
4. Manages incoming and outgoing mail.
5. Operates the ADP Workforce Now HRIS system, including recruitment and onboarding processes, as well as the API timekeeping system. Generates reports using Word, Excel, Access, and PowerPoint.
6. Performs general clerical tasks and manages phone communications.
7. Prepares identification badges for staff, providers, and contract personnel.
8. Assists with front office responsibilities.
9. Engages with employees and management in a professional and courteous manner.
10. Provides general guidance on departmental policies, procedures, and basic benefits information to prospective candidates and employees.
11. Exhibits strong verbal, written, analytical, and interpersonal skills.
12. Capable of reviewing sensitive documents prior to distribution.
13. Shows enthusiasm and willingness to participate in employee recognition, retention, and recruitment initiatives.
14. Proficient in using office equipment, including personal computers, and skilled in spreadsheet applications (Excel), Microsoft Word, PowerPoint, calculators, copiers, fax machines, and multi-line telephone systems.
15. Demonstrates the ability to organize, prioritize tasks, and meet deadlines effectively.
16. Possesses solid interpersonal skills.
17. Maintains excellent attendance, which is crucial for success in this role.
18. Collaborates with the Benefits Coordinator to assist with timecards, FMLA, personal leave of absence, and filing relevant paperwork into employee records.
19. Regularly seeks potential candidates using various HR systems available.
ADDITIONAL DUTIES:
Performs other responsibilities as assigned by the Chief Human Resources Officer.
INTERNAL/EXTERNAL RELATIONSHIPS:
Engages in significant interactions with employees at all levels, external vendors, and the public.
QUALIFICATIONS:
1. High School diploma or equivalent.
2. Familiarity with filing systems and office equipment.
3. Effective oral and written communication skills.
4. One to two years of experience in a project-driven office environment or a similar combination of education and experience.
CERTIFICATIONS:
PHR certification is preferred.
