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Grants Financial Manager

2 months ago

Chicago, Illinois, United States Youth Guidance Full time
Position Overview

Salary:

About Our Organization:

Youth Guidance is dedicated to developing and executing school-based initiatives that empower children to navigate challenges, concentrate on their education, and ultimately achieve success both academically and in life. We believe that every young person is more likely to thrive when supported by caring adults. Our skilled team assists youth in overcoming both life and educational hurdles, meeting them where they are—emotionally and physically—to foster their educational focus, promote positive decision-making, and guide them toward successful futures.

About You:

You possess a strong passion for working within a vibrant non-profit setting, equipped with the necessary skills and talents for the role, and are seeking the ideal opportunity to make an impact. At Youth Guidance, you will have the opportunity to apply your expertise alongside a team of dedicated professionals who share your values.

Position Summary: This role is accountable for the management, coordination, and reporting of all grant funding activities and the associated personnel. You will ensure adherence to all funder, local, state, and federal regulatory standards.

This position is hybrid remote.

Key Responsibilities:

  • Oversee and submit private and government reports (including budgets, vouchers, and close-out packages), ensuring compliance with all funder requirements.
  • Manage all internal financial reports related to public and private grants.
  • Participate in regular meetings and training sessions to enhance knowledge of programmatic needs and operational efficiencies.
  • Train and support staff in the preparation and distribution of monthly reconciliation reports; assist the team with follow-up actions as necessary.
  • Act as a liaison between the Finance Team and other internal and external departments.
  • Prepare and review journal entries and invoices as required; oversee entries and invoices generated by the Back Office team.
  • Support the management of payroll allocations related to billing.
  • Maintain funder relationships to ensure timely collection of receivables.
  • Serve as the primary liaison for funders and provide technical support for compliance audits or financial inquiries.
  • Assist in developing strategic plans for Audit & Compliance, identifying potential risks and solutions.
  • Identify compliance vulnerabilities and risks; develop and implement corrective action plans.
  • Support the implementation of policies and practices to ensure compliance with all regulatory requirements.
  • Oversee the selection, discipline, goal-setting, and performance evaluation of assigned staff.
  • Communicate all month-end close deadlines and tasks to the Back Office Finance team.

Qualifications:

  • Bachelor's degree in business or accounting from an accredited institution.
  • Experience in a non-profit environment is essential.
  • A minimum of 5 years of experience in grant reporting.
  • At least 3 years of supervisory experience.

Skills and Abilities:

  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Demonstrated leadership and organizational skills.
  • High attention to detail and accuracy.
  • Experience with accounting software; familiarity with software system implementation is a plus.
  • Strong understanding of finance, accounting, budgeting, cost accounting, and Generally Accepted Accounting Principles (GAAP).
  • Commitment to continuous improvement in service quality and alignment with the organization's mission.
  • Clear and effective verbal and written communication skills.

Benefits Offered:

  • Medical, Dental, Vision, and Pharmacy Plans.
  • Flexible Spending Accounts for Medical, Dependent, and Transportation/Parking.
  • Paid Holidays, Leave, and Sick Leave.
  • Basic Life and AD&D Insurance Coverage.
  • Wellness Programs and Employee Assistance Programs.
  • Employee Discount Programs.
  • 401k Participation.
  • Voluntary Benefit Plans.
  • Eligibility for the Public Service Loan Forgiveness Program (PSLF).

Core Competencies:

  • Continuous Improvement Mindset: Proactively identifies and implements strategies to enhance leadership and organizational impact.
  • Development and Motivation of Others: Supports team development through effective coaching and mentoring.
  • External Representation and Relationship Building: Builds strong, trusting relationships with external stakeholders.
  • Visionary Leadership: Communicates an inspiring vision for the organization's future and leads with courage.
  • Data Management: Analyzes data to derive insights and inform decision-making.
  • Strategic Thinking and Resource Management: Considers future organizational needs and balances financial sustainability with impact.
  • Team Building: Fosters collaborative interactions and strong relationships within teams.

Physical Demands:

The physical demands described are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.

Work Environment:

This position operates in a professional office environment and involves interaction with the public. All employees must be fully vaccinated or have an approved medical or religious exemption. Occasional weekend work and local travel may be required.

Diversity, Equity, Inclusion, and Belonging (DEIB) Statement:

Youth Guidance is committed to advancing DEIB principles through our actions and policies, recognizing the importance of diverse backgrounds and experiences in fostering an inclusive environment.

Youth Guidance is an equal opportunity employer and values diversity, equity, inclusivity, and belonging. We do not discriminate based on any characteristic protected by law and encourage individuals from all backgrounds to apply.