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Principal Accounting Specialist

2 months ago

Helena, Montana, United States Lewis and Clark County- Accounting Division Full time

The Accounting Division of Lewis and Clark County is seeking a Senior Accountant. This role operates under the general supervision of the Accounting Manager and is responsible for executing advanced accounting and financial tasks for the County Treasurer's Office and Finance Department.

About Us
The Accounting Department is tasked with documenting all financial transactions related to the operations of Lewis and Clark County. This department also manages debt payments, including both principal and interest. Annually, it prepares financial statements and supplementary reports in line with governmental accounting and financial reporting standards.

Application Process - Required Documents
Applications for this position must be submitted online through our career portal. The following documents are required to accompany the online application:

  • Resume
  • Cover letter

Qualifications
The necessary knowledge, skills, and abilities are typically obtained through a combination of education and experience equivalent to a bachelor's degree in accounting or a related field, along with four (4) years of experience in accounting and/or finance. Experience in local government is preferred.

Key Responsibilities

  • Gather and prepare information for schedules, narratives, charges, and graphs to be included in the County's Annual Comprehensive Financial Report (ACFR);
  • Review and assess Government Accounting Standards Board (GASB) regulations, providing updates and assisting with the implementation of new standards;
  • Complete high-level accounting and finance projects as requested by County leadership and departments;
  • Evaluate and assist in the revision of County finance and accounting policies and procedures;
  • Support all aspects of recording and reporting financial transactions, including cash receipts, coding, posting, balancing, and reconciling the general ledger, subsidiary accounts, grant funds, and cash accounts;
  • Review and assess internal controls for compliance, aiding departments in the creation and adherence to related policies and procedures as necessary;
  • Conduct internal audits of departmental accounting practices;
  • Provide guidance and training to accounting support staff;
  • Prepare, proofread, and edit the County's financial reports;
  • Manage daily bank account activities, including initiating electronic deposits, transfers, and payments;
  • Prepare adjusting journal entries and review for cash balancing and coding discrepancies;
  • Assist other County departments and external agencies in performing and reconciling general ledger transactions, banking, cash transactions, and other complex financial issues;
  • Compile annual compliance reports required for federal and state reporting;
  • Conduct annual physical inventory of County assets, maintaining and reconciling the asset management system, and preparing asset financial statements for the ACFR while keeping track of assets designated for disposal;
  • Perform additional administrative and financial duties to support the Treasurer's/Clerk and Recorder's Office and Finance Department as needed;
  • Support and promote the mission of Lewis and Clark County and the Treasurer/Clerk and Recorder's office;
  • Act as a backup for Accounting Division staff and the Accounting Manager when necessary.

This job description is not intended to encompass a comprehensive list of activities, duties, or responsibilities required for this position. Duties, responsibilities, and tasks may change with or without notice.

Knowledge Requirements

  • Generally Accepted Accounting Principles (GAAP);
  • Government Accounting Standards Board (GASB) requirements;
  • Federal and state laws and regulations concerning fund accountability;
  • Lewis and Clark County and departmental policies and procedures;
  • Financial and accounting principles and practices;
  • Administrative and clerical procedures and systems;
  • Auditing principles and practices;
  • Internal control processes and procedures.

Skills and Abilities

  • Prepare financial schedules and reports in accordance with state law and generally accepted accounting principles and standards;
  • Utilize common office equipment, computers, and software systems;
  • Learn and apply software programs to existing systems;
  • Employ mathematical concepts to identify and resolve issues;
  • Interpret and comprehend laws, regulations, and policies;
  • Communicate effectively and positively in both verbal and written forms;
  • Respond promptly and positively to colleagues and internal and external customers;
  • Follow established procedures to prevent workplace injuries;
  • Prepare reports according to established standards;
  • Prioritize and manage multiple projects simultaneously;
  • Understand and adhere to oral and written policies, procedures, and instructions;
  • Establish and maintain effective relationships with supervisors, staff, vendors, and representatives from community, state, and federal agencies.

Equal Opportunity Employer