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Business Operations Coordinator

2 months ago

Piedmont, Alabama, United States Matrix Ventures Full time

Job Summary

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Matrix Ventures. As a key member of our operations team, you will be responsible for providing administrative support to our business development team.

Key Responsibilities:

  • General Office Organization and Administration: Ensure the smooth day-to-day operation of our office, including managing supplies, maintaining files, and coordinating travel arrangements.
  • Correspondence and Communication: Process incoming and outgoing correspondence, including emails, letters, and packages, and ensure timely responses to customer inquiries.
  • Customer Support: Provide exceptional customer service, responding to customer inquiries and resolving issues in a timely and professional manner.
  • Offer Preparation and Invoicing: Assist in the preparation of offers, invoices, and delivery notes, ensuring accuracy and attention to detail.
  • Schedule Planning and Coordination: Coordinate schedules, meetings, and appointments for the business development team, ensuring seamless communication and collaboration.
  • Personnel Management and Organization: Support the management of personnel, including maintaining employee records, coordinating training, and ensuring compliance with company policies.
  • Financial Management: Monitor incoming payments, manage the reminder process, and ensure timely payment of invoices.
  • Procurement and Inventory Management: Source and procure office supplies, manage inventory, and ensure efficient use of company resources.

Requirements:

  • Commercial Apprenticeship: Completed commercial apprenticeship or equivalent experience.
  • Office Management Experience: Professional experience in office management, preferably in a business development or operations role.
  • Technical Skills: Proficient in MS Office applications, especially Excel and Word.
  • Communication and Teamwork Skills: Excellent communication and teamwork skills, with the ability to work effectively in a fast-paced environment.
  • Language Skills: Fluent in German, both written and spoken.

What We Offer:

  • Respectful and Fair Working Environment: A positive and inclusive work environment that values diversity and promotes work-life balance.
  • Competitive Remuneration: Attractive remuneration package, including benefits and bonuses.
  • Employee Benefits: Exclusive employee benefits, including access to training and development opportunities.