Executive Assistant/Personal Assistant

5 days ago


Provo, Utah, United States The RBL Group Full time

We are seeking an experienced Executive Assistant to join our team at The RBL Group. This is a direct local position for our firm based in Utah County or SLC County.

The ideal candidate will be well-organized, have great time management skills, and pay attention to details. They should be able to act without guidance and contribute to the efficiency of our business by providing personalized and timely support to our executives.

  • Act as the primary point of contact among executives, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner
  • Coordinate executive calendars and arrange meetings
  • Book travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly, or quarterly reports
  • Present information in various formats for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Maintain the executive's online filing system

Our ideal candidate will possess strong organizational and time management skills, excellent verbal and written communication skills, discretion, and confidentiality. They should also be comfortable working with Microsoft Office applications and have experience with Zoom and Teams scheduling.

Benefits include:

  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Requirements:

  • Associate degree (required)
  • 2-5 years of experience with Outlook calendaring (required)
  • Experience with Microsoft PowerPoint and Excel (preferred)
  • Fluency in English (required)

Estimated salary: $60,000-$80,000 per year, depending on qualifications and experience.



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