Category Specialist

5 days ago

Houston, Texas, United States Houston Independent School District Full time
Job Summary

As a Category Specialist at Houston Independent School District, you will play a crucial role in the strategic sourcing of goods, equipment, or services for the district. You will work as an integral member in the management of strategic sourcing events and supplier relationships, providing strategic and innovative contributions to the sourcing process and business operations.

Key Responsibilities
  • Procure or coordinate the procurement of commodities, equipment, and/or services required by various departments in accordance with all District policies and State and Federal laws and regulations.
  • Prepare requests for proposals, solicitations, bids for various commodities and services, ensuring compliance with District policies, Federal and State laws and regulations.
  • Receive proposals/bids, conduct and oversee evaluation committees, prepare analysis, discuss, and determine recommendations, including suppliers' past performance and qualifications.
  • Facilitate and conduct pre-bid and pre-proposal conferences to discuss the District's procurement process for clarity and understanding of advertised proposals.
  • Prepare recommendations and documents to present to the HISD Board of Education for approval.
  • Perform contract administration, including liaison between suppliers and departments, contract compliance, and contract execution. Work with departments to proactively identify purchasing and contract value opportunities through the use of more efficient procurement methods such as quantity discounts, standardization, value analysis, or cooperative purchasing.
  • Issue and maintain purchase orders for the procurement of goods and services for all schools and departments for bid and non-bid items in accordance with state and federal procurement laws and regulations.
  • Review and execute purchase orders, change orders, and other documents for accuracy and compliance.
  • Establish and approve sources for designated purchases and supplies; obtain quotations and identify all processes related to purchasing of goods and services from initial request to close-out.
  • Assist suppliers, schools, and departments with the resolution of problems encountered within the purchasing functions.
  • Research and identify alternative suppliers and services to meet the District's needs when necessary. Review vendor files and obtain necessary documentation required to ensure vendor compliance with state and federal procurement laws and regulations. Review and monitor vendor performance of selected suppliers using reports and data provided by Purchasing Analyst.
  • Prepare and maintain vendor information, which may include: bid specifications, new vendor sources, correspondence, product specifications, bid lists, and other related purchasing documents.
  • Maintain a thorough understanding of Federal, State, and local bid laws and board policies. Assist in the process to promote and maximize representation of M/WBE businesses on bids, proposals, and quotes.
Requirements
  • Bachelor's Degree
  • 3 to 5 years Procurement or Supply Chain experience
  • SAP, Microsoft Office
  • Office equipment (e.g., computer, copier)
Work Environment

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.

Ability to carry and/or lift less up to 15 to 44 pounds.

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