Executive Assistant to the CEO

5 days ago

New York, New York, United States SMAKK Studios Full time
Job Overview

The Executive Assistant to the CEO will play a pivotal role in ensuring the seamless operation of SMAKK Studios. This position requires a proactive and meticulous individual who can manage the CEO's schedule, assist in business development activities, manage special projects, correspond on behalf of the agency with stakeholders, vendors, partners, and clients; and oversee the management of both agency and executive social media accounts.

Key Responsibilities:

  • Schedule Management:
    • Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
    • Prioritize and manage multiple tasks and projects simultaneously, ensuring that deadlines are met.
  • Business Development Support:
    • Assist in the development of new business initiatives by conducting research, preparing presentations, and coordinating with potential clients and partners.
    • Track and follow up on business development leads and opportunities.
    • Manage new business tools like Hubspot and outbound lead platforms.
  • Social Media Management:
    • Oversee and manage SMAKK Studios' and the CEO's social media accounts (LinkedIn and Instagram) ensuring consistent and engaging content.
    • Develop and implement social media strategies to enhance brand presence and engagement.
    • Monitor social media trends and analytics to optimize performance.
  • Administrative Support:
    • Prepare and edit correspondence, reports, and presentations.
    • Help manage content on the agency website.
    • Handle confidential information with discretion.
    • Assist with special projects and other duties as assigned.
    • Manage incoming and outgoing communications, including emails, phone calls, and mail.
    • Organize and maintain electronic file management systems.
  • Internal and Special Project Management:
    • Assist in managing and coordinating agency projects (like events and awards submissions), ensuring that deliverables are met on time.
    • Track project progress and provide regular updates to the CEO.

Qualifications:

  • Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
  • Proven experience as an Executive Assistant, preferably in a creative or marketing agency environment.
  • Exceptional organizational and time management skills.
  • Strong attention to detail and ability to work independently.
  • Excellent verbal and written communication skills.
  • Proficiency in Google Workspace, particularly Google Slides and Sheets.
  • Ability to thrive in a fast-paced, dynamic environment.
  • NYC-based with the ability to commute to the office as required (2-4 days per week)

What We Offer:

  • Competitive salary and benefits package.
  • Opportunity to work with a talented and creative team.
  • Opportunity to learn agency roles and processes for growth in the industry.
  • Growth and development opportunities within the company.
  • A collaborative and inclusive work environment.

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