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Vice President Secretary

2 weeks ago

Boston, Massachusetts, United States AFBA Full time

We are seeking a highly skilled and experienced Institutional Advancement Assistant to join our team at AFBA. In this role, you will provide exceptional administrative support to our Vice President of Institutional Advancement, including reconciliation of expenses, calendar management, and meeting planning.

About Our Mission

We strive to be a model of diversity and inclusion, reflecting the layers of cultural and self-identity that proudly make up our region, nation, and world. Our campus community is committed to building effective partnerships with colleagues throughout the College by sharing appropriate information and providing assistance when needed.

About the Position

This is a non-unit professional position that requires exceptional administrative support skills, including event coordination, budget management, and record-keeping. You will serve as the primary point of contact for the department and the MassArt Foundation board of directors.

Main Responsibilities
  • Provide administrative support to the Vice President of Institutional Advancement, including calendar management, meeting planning, and expense reconciliation
  • Develop and implement effective strategies to engage with stakeholders, donors, and board members
  • Coordinate events, meetings, and other activities as needed
  • Maintain accurate data on Foundation Director terms and ensure proper budget coding

You will also be responsible for serving as the institutional advancement office manager, ordering supplies, organizing office procedures, and scheduling meetings.

Requirements
  • Bachelor's degree or equivalent combination of education and experience
  • 3+ years of experience providing administrative support to a senior executive
  • Superior attention to detail, excellent communication, organizational, and interpersonal skills
  • Ability to exercise initiative in problem-solving and discretion in addressing sensitive matters

If you are a motivated and organized individual who is passionate about making a difference in the lives of others, we encourage you to apply.