Assistant to the Vice President of Institutional Advancement

3 weeks ago


Boston, Massachusetts, United States Mass Full time
About MassArt:
Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt) is the nation's first and only independent, free-standing public college of art and design. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators, and leaders striving to shape the future through art and design. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.
MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world.
Job Description:
Salary Range: $60,000-$68,000
Hours: 37.5
Position Title: Assistant to the Vice President of Institutional Advancement & Secretary to the MassArt Foundation
This position is a non-unit professional and subject to the Non-Unit Professional Handbook.
DEPARTMENT OVERVIEW & POSITION SUMMARY:
MassArt's Institutional Advancement department is dedicated to facilitating connections between a broad range of supporters and the artists, designers, educators, makers, and entrepreneurs at MassArt. The Assistant to the Vice President of Institutional Advancement and Secretary to the MassArt Foundation plays a critical role in ensuring the highest caliber of service to MassArt Foundation donors, members of the Board of Directors, and both internal and external stakeholders. The Executive Assistant to the VP must possess excellent interpersonal skills, an ability to juggle competing priorities, and meticulous attention to detail.
KEY RESPONSIBILITIES:
Support the Vice President of Institutional Advancement: Reconciliation of expenses, calendar management, meeting planning and preparation, and additional administrative support as needed.
Serve as the Secretary to the MassArt Foundation: Planning and coordinating Foundation Board quarterly meetings, maintaining accurate data on Foundation Director terms, and building relationships with members of the Foundation Board.
Support the MassArt Foundation: Serving as the liaison between departments for annual awards and scholarships, facilitating accurate transfers of scholarships and awards, and administering the Foundation's Accounts Payable.
Serve as the Institutional Advancement office manager: Ordering supplies, organizing office procedures, scheduling meetings, and managing incoming mail.
Promote the College's commitment to customer service: Building effective partnerships, ensuring optimum service, and maintaining a welcoming environment.
As well as other duties as assigned.
Requirements:
KEY JOB FACTORS:
Education: College degree or equivalent combination of education and related experience.
Required Minimum Qualifications:
3+ years of experience providing administrative support to a senior executive.
Superior attention to detail and outstanding communication, organizational, and interpersonal skills.
Ability to exercise initiative in problem-solving.
Ability to employ discretion, sound judgment, and a creative attitude in addressing sensitive and/or confidential matters.
Willingness to work flexible hours to assist with special events and meetings.
Experience working independently, establishing priorities, and working cooperatively in a fast-paced environment.
Strong analytical skills and proficiency with Microsoft Office and Google Suite applications.
Preferred Qualifications:
Experience with Salesforce or equivalent fundraising/CRM software.
Experience with Accounts Payable and event management.
Outstanding customer service skills.
Experience with and passion for the arts and/or higher education.
Experience working with a volunteer board.
Additional Information:
Please note MassArt:
Does not support employment-based visa sponsorship.
Is not an E-Verify institution.
Selected candidates must be eligible to work in the US at the time of employment and complete all onboarding tasks.
Application Instructions:
Please include a Cover Letter and Resume. Please apply to this job on the MassArt Careers page. #J-18808-Ljbffr

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