Academic Guidance Specialist

5 days ago

Colorado Springs, Colorado, United States James Irwin Charter Schools Full time
Job Summary

As an Academic Guidance Specialist, you will play a vital role in supporting students in achieving their academic goals. Under general supervision, you will provide insight to students on courses to take and the graduation requirements for their specific programs and post-secondary plans. You will also coordinate orientations for new and transfer students, review placement and other standardized test scores, transcripts, and course prerequisites to determine grade level placement and eligibility for certain programs or classes.

Key Responsibilities
  • Oversee and participate in processing assessment tests to ensure proper student placement, communicating placement test results to parents, and establishing and maintaining related timelines and priorities.
  • Evaluate and determine how credits transfer between schools, maintaining accurate records of work.
  • Serve as a liaison for the school, representing the school to prospective students and families, attending events such as school fairs to discuss academic opportunities with students and parents, and attending parent meetings with formal presentations of academic opportunities.
  • Guide secondary students to graduation through meeting credit requirements and assessment requirements, providing insight into course path/plans based on the student's interests.
  • Monitor and support struggling students using various methods, including parent/teacher meetings, establishing tutor resources, check-ins, etc.
  • Create and maintain graduation tracking documents for each student, verifying graduation progress each semester and updating course plans as needed based on evaluations.
  • Update/backfill student transcripts ensuring accuracy and appropriate credits toward graduation, evaluating progress toward graduation.
  • Send grade retention and D&F letters at appropriate times during the school year and update student schedules and 4-year academic plans based on final grade evaluation.
  • Coordinate with college and/or college counselors to ensure appropriate post-secondary and/or career path for students is aligned with high school path.
  • Work together with students to create and maintain 4-year academic plans, discussing and reviewing programs and opportunities available to them, such as AP and CE courses, CTE paths available, and PTECH program options.
  • Maintain a schedule that allows students to drop in or make an appointment to discuss important academic topics, keeping accurate records of all interactions with students and/or parents.
  • Ensure timely communications to students regarding important dates and deadlines, registration, school policies and procedures, course changes, etc.
Requirements

A bachelor's degree or commensurate experience in academic advising is required or a combination of training and experience which would indicate possession of the knowledge, skills, and abilities listed herein.

Must have a solid understanding of the JI culture and know the why of what we do. Thorough understanding of graduation requirements and all programs available to students. Knowledge of courses offered and course descriptions, including prerequisites for courses.

Highly intuitive and empathetic; excellent interpersonal skills; a problem-solver; passionate about connecting with students; patient and resourceful; excellent organization with great attention to detail; service-oriented; skilled with computers; sense of humor; thoughtful about interacting with people from diverse backgrounds; excellent oral and written communication skills; comfortable with public speaking.

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