Permit Specialist

4 weeks ago

Winter Park, Florida, United States City of Winter Park Full time
Job Summary

The Permit Specialist performs a variety of administrative and clerical tasks in permitting for the City's Building and Permitting Department. This position involves analyzing, routing, and tracking permit applications, filing correspondence, records maintenance, responding to inquiries, and storing documents to support office operations.

Key Responsibilities
  • Assist applicants in completing construction permit applications, including computing and collecting fees.
  • Route and track building plans through the plan approval process.
  • Receive applications, process, and issue permits in coordination with other affected City departments.
  • Prepare agenda and packets and public notices for the Construction Board of Adjustment; record and prepare minutes of meetings.
  • Process purchase orders and purchasing credit card reconciliation, and assist the Department Head upon request with telephone calls and daily operational duties.
  • Compose correspondence, reports, and memos independently or from general instruction.
  • Research legal documents and property records within the City and other municipalities.
  • Retrieve, schedule, and assign inspection requests.
  • Issue and file contractor information, and other forms.
  • Coordinate distribution of Development Review Committee documentation between applicable city departments.
  • Review residential and commercial building plans for initial application.
  • Inventory and requisition materials, supplies, and equipment.
  • Responsible for accurate record retention; scanning, filing, disposal of records.
  • Research, collect, and compile data for administrative and operational reports; enter information into accounting and word processing computer applications and update computer files.
Requirements

High School Diploma or equivalent; supplemented by a minimum of two years of experience in an administrative support function. An equivalent combination of education, training, and experience, which provide the necessary knowledge, skills, and abilities and other competencies required for the position may be considered.

This is light work requiring the exertion of pounds of force occasionally and pounds of force frequently to lift, carry, push, pull, and reposition objects. Ability to traverse about an ADA accessible office setting, with or without reasonable accommodation. Ability to remain stationary at a keyboard for extended periods of time and continuously operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer. Ability to manipulate objects and demonstrate small, precise movements repetitively.

Tasks are regularly performed in an office setting without frequent exposure to adverse environmental conditions. Tasks require the manipulation of objects and demonstration of small, precise movements, the ability to detect and distinguish various features of one's surroundings, and the ability to effectively communicate and exchange information with others.

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