Executive Assistant/Office Operations Manager

15 hours ago

Cedar Park, Texas, United States Texas Nursery & Landscape Association Full time
Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant/Office Operations to provide administrative support to the President and Director, Legislative & Regulatory Affairs. The successful candidate will be responsible for processing registrations, preparing meetings, and overseeing office processes and maintenance.

Key Responsibilities
  • Assist the President and Director, Legislative & Regulatory Affairs with administrative tasks
  • Coordinate Board meetings, including communications with the Board and preparing Board materials
  • Oversee office maintenance contracts and ensure timely completion of tasks
  • Prepare and follow-up on office meetings, including agendas and minutes
  • Research and order specialty advertising items and awards
  • Organize and pack Expo supplies, coordinate staff on process, and assist with Expo invitations mailing and ribbon list compilation
  • Prepare, monitor, and mail State Board and Region elections updates
  • Update Board page on website and coordinate postage needs of office
  • Assist with Foundation Trustee updates and oversee office equipment maintenance
  • Purchase office supplies and equipment for office/staff and order kitchen supplies
  • Make hotel arrangements and support as needed for Association officers and President
  • Manage Committee & Taskforce updates yearly and assist with correspondence
  • Plan and monitor for assigned budget areas and write and prepare correspondence
  • Provide assistance to other office staff as needed and assist Finance Dept with scanning, depositing, or mailing checks and invoices as necessary
Requirements

The ideal candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team. A high school diploma or equivalent is required, with a minimum of 2 years of experience in an administrative support role.

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