Administrative Receptionist

7 days ago

Bronx, New York, United States YAI Full time
Position Overview:

YAI is seeking a dedicated Receptionist to manage front desk operations. This role is essential in providing a welcoming environment for visitors and ensuring smooth office management. The ideal candidate will possess outstanding communication skills, a positive demeanor, and a strong commitment to their responsibilities.

About YAI:

YAI is a network of organizations dedicated to offering comprehensive services to individuals with intellectual and developmental disabilities across various age groups. Our mission is to empower these individuals to achieve their personal goals every day. We believe in the fundamental right of everyone to live, love, work, and learn.

Key Responsibilities:
  • Welcome visitors upon arrival and guide them to the appropriate personnel and office.
  • Ensure office security by adhering to safety protocols and managing access at the reception area.
  • Answer incoming calls promptly and route them to the correct department.
  • Provide accurate information to visitors and callers, both in person and through phone/email.
  • Organize and maintain both digital and physical filing systems for the Office Manager and Vocational Supervisors.
  • Receive, sort, and distribute daily mail and deliveries.
  • Monitor and manage office supply inventory.
  • Assist in preparing materials for fundraising activities.
  • Perform additional clerical duties, including fax management, copier maintenance, photocopying, and correspondence preparation.
Qualifications:
  • High School diploma (or equivalent) is required; additional qualifications in Office Management are advantageous.
  • Proficiency in Microsoft Office Suite is essential.
  • Previous experience as a Receptionist, Front Office Representative, or in a similar capacity is preferred.
  • Strong customer service skills and a professional phone demeanor are necessary.
Compensation: $16.50 per hour

Additional Skills and Attributes:
  • Exceptional interpersonal, problem-solving, and communication abilities.
  • Proactive and willing to take initiative.
  • Adaptable and flexible personality.
  • Resourceful and able to address issues as they arise.
  • Strong multitasking and time management skills, with the ability to prioritize effectively.

YAI is committed to equal employment opportunities and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

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