Administrative Support Specialist

2 months ago


Pawnee, United States State of Kansas Full time
Job Title: Switchboard Operator

This is a challenging role that requires a high level of administrative support to ensure the smooth operation of the Safety and Security Department and Larned State Hospital. The successful candidate will be responsible for managing switchboard operations, mailroom duties, and providing administrative support to the department.

Key Responsibilities:
  • Manage switchboard operations, including responding to incoming campus calls, transferring calls to program and department members, and completing campus announcements.
  • Process incoming mail from the United States Postal Service for the entire campus, including staff, patient, and resident mail.
  • Track received mail items and prepare delivered mail and packages for distribution throughout the campus.
  • Perform bookkeeping duties for the mailroom, including preparing and recording transactions for mailroom services.
  • Coordinate with the Reimbursement department to verify funding for patient and resident packages and maintain tracking of postage-related issues.
  • Maintain oversight of the monies located within the post machine and complete a count of petty cash at the end of each month.
  • Research and evaluate information for special projects as requested by the supervisor.
  • Assist in interviewing, evaluating, and selecting potential officers within the Safety and Security Department.
  • Engage in contacting and networking with other psychiatric settings to obtain information related to policies and procedures.
  • Coordinate with Safety and Security Leadership to develop and review strategic planning and annual reports.
Requirements:
  • Three years of experience in general office, clerical, or administrative support work.
  • Pass a background/fingerprint check conducted by the Kansas Bureau of Investigation (KBI).
  • Requires and approved drug test by the Kansas Department of Administration unless the incumbent is moving from one safety-sensitive position to another safety-sensitive position within the same agency.
  • Maintain absolute confidentiality of information in personnel and other related files.


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