Administrative Coordinator

2 weeks ago


Fenton, Missouri, United States Vinyl Images Inc. Full time

About Vinyl Images Inc.
We are a bustling graphics production facility seeking an Order Management Specialist for our fleet graphics division. The successful candidate will need strong attention to detail and multitasking abilities, with excellent communication skills to build effective relationships with customers and subcontractors.
The role involves managing the graphic order lifecycle from initiation to billing, receiving orders from customers or through purchase orders, tracking these orders as they progress through the facility, and scheduling installations with both the customer and our network of nationwide subcontractors.

Salary Information: $16 - $18 hourly. This position is crucial for the efficiency and customer satisfaction levels of our graphics division. If you are a dedicated individual looking to leverage your administrative skills in a manufacturing context, we encourage you to apply.

Job Description
This role requires efficiently managing and processing graphic orders by coordinating closely with purchasing and actively responding to customer inquiries through various channels, such as multiple inboxes, e-commerce platforms, and phone calls, ensuring comprehensive coverage and prompt service. Track the progression of graphics orders throughout the facility, ensuring timely execution and addressing any issues that arise. Schedule and coordinate installation dates and logistics with customers and subcontractors across various locations, maintaining high levels of communication to build strong relationships. Provide assistance to team members with various tasks as requested to support overall team efficiency and operations, responsible for developing and maintaining standard operating procedures (SOPs) as needed to optimize workflow efficiency.

Required Skills and Qualifications
We are looking for a proven administrative professional with experience in a manufacturing or similar industrial setting. Strong organizational and multitasking abilities, capable of managing multiple priorities in a dynamic environment, are essential. Excellent attention to detail and commitment to accuracy in all aspects of work are also required. Effective communication skills, both verbal and written, are necessary for coordinating with diverse teams. Proficient in Microsoft Office Suite, QuickBooks, and Trello, with a basic understanding of accounting principles.

Benefits Package
Our benefits package offers multiple levels of medical insurance, allowing employees to choose the option that best fits their individual health needs. We provide dental, vision, and life insurance, alongside paid holidays and a generous paid time off package with a buyback option for added flexibility. Employees can take advantage of a company-matched 401(k) plan, enhancing their financial security and retirement savings.



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