Facilities Manager

4 weeks ago

TN United States Forefront Healthcare & Culinary Services Full time
Job Title: Facilities & Maintenance Manager

Forefront Healthcare & Culinary Services is seeking a highly organized and collaborative Facilities & Maintenance Manager to join our team. As a key member of our facilities management team, you will be responsible for ensuring the upkeep of all utilities, services, critical systems/equipment, and grounds by coordinating all reactive issues and preventative maintenance planning to minimize total lifetime costs.

Key Responsibilities:
  • Monitor and report on maintenance performance indicators as assigned within the contract/performance work statement
  • Understand and deliver requirements related to The Joint Commission, DNV-GL, ACHC, CMS, and/or other authorities having jurisdiction (specific to the site/location)
  • Perform safety audits and other physical environment audits (as required)
  • Monitor adherence to the Safety Program
  • Partner with site-level Environment of Care/Safety Committees
  • Seek and make recommendations related to opportunities for improvement
  • Keep organized records per the requirements of the contract/performance work statement
  • Plan, organize, and control functions and activities of plant operations along with managing applicable project work and service orders
  • Prepare and manage departmental budgets, including utilities energy savings program
  • Monitor work performance and prepare/review performance evaluations for assigned Facility Management Associates and subcontractors
  • Orients new employees and provides on-the-job training to assigned Facility Management Associates
  • Resolves complaints and disciplines employees (as required)
  • Main point of contact and subject matter expert for all applicable standards and elements of performance under the Environment of Care and Life Safety chapters of The Joint Commission (and/or other related accreditation surveying body)
  • Review, evaluate, and recommend approval of bid arrangements, plans, and specifications pertaining to project work and service orders
  • Assign and monitor education and training of assigned Facility Management Associates
  • Responsible for grounds and landscaping services (as applicable per the site/location)
Requirements and Actions:
  • This individual will serve as a liaison with subcontractors, architects, engineers, and other third-party service providers
  • They will plan, coordinate, and monitor, all aspects of the Facility Management Department and program along with the development and improvement of the physical environment
  • As much as possible, this position will meet with company Corporate Leadership along with clinical, administrative, supervisory staff, and other Client stakeholders
  • This individual may be required to communicate with community groups, agencies, and other third-party organizations to coordinate and/or develop programs, services, policies and/or procedures specific to Facility Management programs
  • This individual will be the acting subject matter expert for maintenance and engineering programs
  • They will directly inform Facility Management Associates of salient features and requirements; answering questions regarding systems and processes or refer them to appropriate sources for additional information
  • This position directly monitors flow and quality of work to assure timely completion of workload and adherence to contract/performance work statement standards and regulations
  • They will ensure adequate inventories; approving requisitions for equipment, parts, spares, supplies, and more (as authorized)
  • This position will perform other services and duties, as delegated, and serves on a variety of facility committees as required by the Client
Qualifications:
  • Individual must have or be able to obtain OSHA 30 (Construction Industry) safety certification within the first 6-months of employment
  • While not required, a Certified Healthcare Facility Manager (CHFM), Certified Healthcare Safety Professional (CHSP), Certified Maintenance Manager (CMM), or equivalent, is supportive
  • While not required, a Bachelor's degree is supportive, with a focus on Architecture, Engineering, Construction Science, or Business Management, but not required
  • At least 3-years' experience (with a bachelor's degree) / 5-years' experience (without a bachelor's degree) - demonstrated experience within the healthcare physical environment
  • Working experience with The Joint Commission, DNV-GL, ACHC, CMS, NFPA, OSHA, EPA, and other regulatory compliance agencies
  • Thorough knowledge of maintenance and engineering systems
  • Ability to communicate effectively in written format and oral presentations - working with company-established reporting formats
  • Ability to multi-task and establish priorities while maintaining organization in an evolving environment
  • Exhibits initiative, responsibility, flexibility, and leadership
  • Ability to use working knowledge of the built environment to meet and exceed established objectives
  • Must have skills with Microsoft Office products, project

Forefront Healthcare & Culinary Services offers a competitive salary of $65,000-$75,000/year and a comprehensive benefits package, including health insurance, paid time off, 401(k), dental insurance, vision insurance, life insurance, and an employee assistance program.

Forefront Healthcare & Culinary Services is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment that values diversity and promotes equal opportunities for all employees.

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