Administrative Assistant
4 days ago
At the University of New Mexico Hospitals, we are seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in providing secretarial, clerical, and administrative support services to our department.
$6 per hour in hazard pay
Receive 17% weekday nights, 26% weekend nights, or 15% weekend day shift differentials
Cell phone and/or smart devices are not allowed on persons for this position at MDC, unless there is a documented medical condition.
We offer a competitive salary and excellent benefits package. Our ideal candidate will have at least 3 years of experience in a similar role and proficiency in computer word processing programs.
Below are some of the key responsibilities of this role:
- Accept and screen telephone calls for supervisor and department staff or route calls appropriately
- Engage in various contacts outside the department and the hospitals to obtain information and arrange meetings
- Establish and maintain good rapport and effective working relationships with patients, visitors, physicians, and hospital employees
- Operate and maintain office equipment; obtain and maintain office equipment supplies
- Classify, sort, and file correspondence, records, and other documents
- Answer inquiries concerning activities and operations of the department by referring to and interpreting policies and procedures
- Open, sort, review, and distribute mail and prepare responses to routine inquiries
- Deliver quality service and act in a positive way with all customers to complete assigned functions; identify, recommend, and implement opportunities for continuous improvement
- Prepare and submit time to payroll system biweekly
- Establish, maintain, and revise recordkeeping and filing systems
- Prepare a variety of administrative reports, statements, and rosters; gather data and other necessary information; distribute reports
- Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining supervisor's personal schedule
- Order office supplies and place items in proper storage areas
- Perform a wide variety of typing assignments which are often confidential in nature
- Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings, and workshops
- Adhere to and promote the core expectations of the Patient Centered Medical Home or Patient Centered Specialty Practice as applicable
To be successful in this role, you will need to have a high school diploma or equivalent and at least 3 years of directly related experience. Additionally, you should have proficiency in computer word processing programs.
This is a full-time position that requires sedentary work, exerting up to 10 pounds of force occasionally. The working conditions are non-hazardous, physical risk-free, and office-based.
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