Executive Support Coordinator

3 weeks ago

Marquand, Missouri, United States Defense Finance and Accounting Service Full time
Position Overview

Eligibility: This opportunity is available to current, permanent employees within the agency, eligible military spouses under the DoD Priority Placement Program, and current employees under the Veterans Recruitment Appointment.

This recruitment effort aims to fill roles at the GS-11 or GS-12 level, with a target grade of GS-12. The salary range for GS-11 is between $73,218 and $95,181, while for GS-12, it ranges from $87,758 to $114,082.

Open to:
  • Agency Internal Candidates
    Current federal employees within this agency.
Agency Clarification

This recruitment is specifically for current, permanent employees of the agency in the competitive service, eligible military spouses under the DoD PPP, and current Veterans Recruitment Appointment employees.

Key Responsibilities
  • Track the progress of tasks and projects to ensure timely completion and identify any discrepancies affecting success.
  • Act as the primary contact for all inquiries and administrative challenges presented to the Agency Director.
  • Review all correspondence and actions prepared by others for alignment with the Director's policies and preferences, ensuring correct grammar, spelling, punctuation, and formatting.
  • Oversee small projects from inception to completion, assisting in the planning and execution of conferences, meetings, and organization-wide training events.
  • The responsibilities outlined above represent the full performance level for this position (GS-12).
Employment Conditions

  • Must be a U.S. Citizen or National.
  • Registered for Selective Service (for males born after a specific date).
  • Must be suitable for Federal employment.
  • Must have served at least 3 months following the latest competitive appointment in Federal service.
  • This position may require access to classified information and necessitates a favorable suitability review and security clearance as a condition of employment.
  • Time in Grade Requirement - see the Qualifications section below for further details.
Qualifications

Applicants must possess one year of specialized experience equivalent to the next lower grade within the federal service, demonstrating the ability to perform the duties of the position.

GS-11: One year of specialized experience equivalent to GS-09 level, showcasing the ability to fulfill the position's responsibilities.

Specialized Experience Defined: Involves executing administrative tasks such as scheduling, monitoring projects, or providing support for small initiatives; offering correspondence assistance regarding policies or administrative procedures.

GS-12: One year of specialized experience equivalent to GS-11 level, demonstrating the ability to execute the duties of the position.

Specialized Experience Defined: Involves applying administrative and policy expertise to coordinate tasks or projects among various stakeholders; reviewing, editing, and submitting correspondence at the executive level.

Time-in-Grade: Current or former federal employees who have held a GS position in the last 52 weeks must meet the time in grade requirement.
  • To qualify for GS-11, applicants must have served 52 weeks as a GS-09 or higher in Federal Service.
  • To qualify for GS-12, applicants must have served 52 weeks as a GS-11 or higher in Federal Service.
Consideration may be granted if meeting time-in-grade, specialized experience, education requirements, and all other qualifications within 30 calendar days after the closing date of the announcement, unless otherwise indicated.

Education

GS-11 Education Substitution: Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree may substitute for specialized experience. Equivalent combinations of higher-level graduate education and experience may also be considered. If using education to substitute for specialized experience, transcripts must be submitted at the time of application. Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

GS-12 and Above: Education is not substitutable for specialized experience at this grade level.

Additional Information
  • Relocation expenses will be covered according to agency policy.
  • For positions where relocation is paid, additional information on relocation allowances and entitlements is available.
  • Telework availability will depend on mission requirements and supervisory discretion.
  • This announcement may be used to make a temporary promotion, which could become permanent without further competition.
  • Selections are subject to restrictions from the DoD Program for Stability of Civilian Employment.
  • A one-year probationary or trial period may be required.
  • This position is exempt from the Fair Labor Standards Act.
  • Travel requirements are minimal (1-24%).
  • This position is part of a bargaining unit.
  • Priority Placement Program Military Spouse Preference candidates will receive priority consideration at the highest grade level for which they have applied and been deemed best qualified.
  • Employment of retired Federal employees receiving an annuity is subject to DoD policy requirements.
  • Security designations may vary based on position and may require a secret clearance or higher.
  • Criminal history inquiries may not occur before a conditional job offer for some positions.
  • All applicants are encouraged to apply electronically. If unable to apply online, assistance is available.
  • Benefits
    A career with the U.S. government offers a comprehensive benefits package. As a federal employee, you and your family will have access to various benefits designed to enhance your federal career experience.
    Eligibility for benefits depends on the type of position held (full-time, part-time, or intermittent). Contact the hiring agency for specific benefits information.
Evaluation Process

Applicants will be assessed based on how well they meet the qualifications outlined above.

IMPORTANT NOTE: Adherence to all application instructions is crucial. Errors or omissions may impact your rating.

All information provided in the resume and Occupational Questionnaire is subject to review and verification. HR will evaluate your resume and supporting documentation to ensure minimum qualification requirements are met. Those meeting minimum requirements will be further assessed based on the information provided in the Occupational Questionnaire. If discrepancies arise between the work experience described in your resume and your responses to the self-assessment questionnaire, your score may be adjusted, and you may lose consideration for this position. Current DFAS employees may face disciplinary action if found to have misrepresented their qualifications.

The Assessment Questionnaire takes approximately 15 minutes to complete and gathers information on your education, training, and experience related to the following critical competencies:
  • Administration and Management
  • Communication
  • Planning and Evaluating

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