Event Coordinator

3 days ago

Dayton, Ohio, United States Infinite Management Solutions, LLC Full time
Job Title: Event Manager

Job Summary:

Infinite Management Solutions, LLC is seeking a highly skilled Event Manager to plan, manage, and lead conferences, events, and workshops. The ideal candidate will be responsible for every aspect of an event, ensuring client needs and expectations are met. This includes choosing venues and vendors, inviting guests, evaluating success, and more.

The Event Manager will be involved in every phase and process of events/projects to ensure successful outcomes and results. The objective is to organize memorable events that deliver the organization's desired outcome to support clients.

Key Responsibilities:

  • Reviewing contracts for scope clarity and understanding client requirements for each event
  • Coordinating and hosting trial runs, planning event details, and managing a medium-sized team of staff, vendors, and operators
  • Establishing and maintaining relationships with vendors and venues, creating reliable financial reports, and ensuring vendors are paid on time
  • Managing events, addressing potential problems, and planning for potential scenarios that could impact the event's integrity
  • Meeting with designated staff to discuss overall event purpose, protocols, expected outcomes, and progression
  • Researching vendors and selecting the best combination of quality and cost, negotiating with vendors to achieve favorable terms
  • Booking venues and scheduling speakers, promoting the event through various channels, and attending the event to ensure everything is functioning as planned
  • Evaluating events' success and submitting follow-up reports, leading and supporting diverse and cross-functional teams

Requirements:

  • Proven experience coordinating events with various businesses, ability to transform client thoughts and vision into reality
  • Excellent oral and written communication skills, ability to manage multiple tasks simultaneously, and detail-oriented
  • Keen planning, managing, and coordinating skills, proven ability to work independently and on a team, and ability to work efficiently against tight deadlines
  • Proven experience in project management, experience securing event sponsors, and high proficiency in MS Office365
  • Hands-on experience with the Internet, CRM databases, and project management tools, and in-depth knowledge and experience using social media and navigating multiple social media platforms
  • Experience hosting and managing both in-person and virtual events, and ability to meet U.S. citizenship and work eligibility requirements for federal contractors

Education / Experience:

  • At least five years of proven experience in the events industry, minimum of three years proven experience as an Event Manager or Project Manager in a similar role
  • Bachelor's Degree in Event Management, Marketing, Hospitality, Public Relations, or similar relevant discipline, and Event Management certification is highly valued

Infinite Management Solutions, LLC provides best-in-class Business Solutions and Strategic Planning Services. Our team has been at the forefront of strategy and technology for more than 50 years in the government and commercial industry. Today, our company provides Lean Six Sigma, Strategic Assessment, Executive Team Coaching, Continuous Process Improvement, Project Management, and Quality Assurance services to corporations, government, and not-for-profits.

We are an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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