Facilities Operations Manager

6 days ago

Kings Point, Florida, United States The Building People Full time
Job Title: Facilities Project Manager

We are seeking a highly skilled and experienced Facilities Project Manager to join our team at The Building People. As a key member of our operations team, you will be responsible for managing and executing comprehensive operations and maintenance programs to ensure our buildings and grounds are properly monitored and maintained.

Key Responsibilities:
  • Implement and execute operations and maintenance programs to meet functional, appearance, safety, security, and environmental standards.
  • Provide leadership and management support for the Project Management Office and associated staff.
  • Coordinate all technical and business aspects of the project, including client interface, presentations, and external and internal functional requirements.
  • Develop and deliver program presentations to various audiences, including project team, clients, executive leadership, and key stakeholders.
  • Ensure deliverable submissions are completed timely, accurately, and in contractual compliance.
  • Lead and manage budget process at the contract level.
  • Develop and manage all aspects of project and program engagement from planning, external vendor relationships, communications, resources, budget, change, risks, and issues.
  • Perform internal quality control reviews to ensure projects and programs are proceeding according to scope, schedule, budget, and quality standards.
  • Develop and implement standard operating procedures (SOP) for business processes, portfolio management, business case analysis, risk management, program reporting, communication management, performance management, quality management, data collection, and training.
  • Define success criteria and disseminate them to involved parties throughout project and program life cycle.
  • Review essential contractual documents, including Scope of Work (SOW), Request for Proposal (RFP), and Information Report.
  • Coordinate directly with corporate Safety and Occupational Health Manager regularly.
  • Lead and organize ongoing technical, safety, and operational process training programs and procedures.
  • May participate in business development growth opportunities, including solicitation review, RFP support, proposal input, site walks, and pricing submissions.
  • Support tracking project status, performing inspections, providing documentation, and verifying completion of projects or work orders.
  • Identify, document, and report all physical building deficiencies, followed by a recommendation for repair.
  • May perform assessments and facility inspections to identify, document, and recommend additional facility maintenance requirements.
  • Monitor physical and functional condition of building systems.
  • Coordinate and participate in occupational health and safety inspections.
  • Maintain environmental compliance.
  • Documentation, checklists, schedules, and reports.
  • Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
  • Will be required to provide after-hours support when needed.
  • Other duties as assigned.
Requirements:
  • At least Ten (10) years of O&M/Facilities Management type experience, with at least 5 years in a program management/supervisory role.
  • Ability to build and maintain relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives.
  • Self-motivated, decisive, with the ability to adapt to change and competing demands.
  • Understanding of interdependencies between technology, operations, and business needs.
  • Demonstrate a functional acumen to support how solutions will address client goals while maintaining alignment with industry best practices.
  • Experience drafting and submitting budget proposals and recommending subsequent budget changes where necessary.
  • Broad-based understanding of project management with strong planning, problem-solving, and organizational skills.
  • Excellent interpersonal, written, and verbal communication skills with strong leadership, project management, team building, and presentation skills required.
  • Demonstrated experience in project leadership and team management.
  • Extensive understanding of project and program management principles, methods, and techniques.
  • Proven success in providing on-site leadership for project team by building and motivating technical and non-technical team members to meet project goals, adhering to their responsibilities and project milestones.
  • Experience leading, motivating, and managing various project and program team sizes, including internal and external resources, while holding team accountable for performance.
  • Experience influencing and gaining buy-in from executives' sponsors, team members, stakeholders, and peers.
  • Experience working both independently and in a team-oriented, collaborative environment.
  • Flexible with proven ability to conform to shifting priorities, demands, and timelines through analytical and problem-solving capabilities.
  • Broad knowledge of building industry, government compliance & regulatory standards, and environmental compliance laws and requirements.
  • Must be flexible and adapt to working in a demanding environment, including the need to travel and work remotely if/when required.
  • Set and continually manage project and program expectations while delegating and managing deliverables with team members and stakeholders.
  • Coach, mentor, motivate, and supervise project and program team.
  • Detailed knowledge of building electrical, mechanical, plumbing, fire protection, interiors, and roofing systems.
  • Experience conducting building inspections/facility condition assessments.
  • Ability to work independently, efficiently, and prioritize effectively in order to meet project deliverables and deadlines.
  • Familiarity with standard CMMS systems, estimating tools, and Microsoft Suite.
  • Must always be able to communicate effectively and in a professional manner.
Preferred Experience & Skills:
  • A Project Management Professional (PMP) or a Certified Facilities Manager (CFM) certificate is desired.
  • Federal contracting experience in managing O&M contracts.
  • CMMS/Maximo.
  • Deltek/Costpoint financial system experience.
  • BAS/BMS operations and management.
  • Experience managing the dynamics of both Joint Ventures & Subcontractors.
Required Education:
  • Ten (10) plus years of related experience and/or training or equivalent combination of education and experience.
  • Bachelor's degree (B.A.) from an accredited college or university.
  • Ability to successfully pass government background investigation/clearance.
  • Valid Driver's License.

Competitive benefits for eligible employees include:

  • Medical & Rx
  • Dental
  • Vision
  • Flexible Spending Accounts
  • 401(k) Retirement Plan
  • Life Insurance/AD&D
  • Long Term Disability and Short-Term Disability
  • Paid Time Off
  • Holiday Pay

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