Financial Operations Specialist

2 months ago

Washington DC USA, United States U.S. Courts Full time
Job Summary

This position is located in the Administrative Services Division Financial Department of the Clerk's Office of the United States District and Bankruptcy Courts for the District of Columbia. The Financial Specialist reports to the Financial Administrator.

Responsibilities
  • Assist in the support of the financial operations of the court.
  • Process a high volume of financial transactions.
  • Interpret and apply complex rules and regulations.
  • Maintain a high level of processing accuracy, attention to detail, and timeliness.
  • Provide excellent customer service.
  • Perform a full range of duties, including daily contact with judges, court managers and staff, Administrative Office personnel, attorneys, bank personnel, and the general public.
Key Duties and Responsibilities
  • Maintain, reconcile, and analyze accounting records.
  • Review and/or perform accounts payable and accounts receivable duties.
  • Prepare, update, examine, and analyze reports as requested.
  • Ensure internal controls for disbursement, transfer, recording, and reporting of monies are followed.
  • Review travel vouchers for payments related to expenses incurred for work or training related travel.
  • Responsible for files and documents related to the monetary aspects of Bankruptcy case management.
  • Use accounting software (JIFMS, JFinSys, ACR) and systems to record, store, and track information.
  • Serve as point of contact and administrator for SmartBenefits transit subsidy program.
  • Maintain control over cash drawer.
  • Process receipts in appropriate case accounts and general funds.
  • Process and pay bills and invoices incurred in court units.
  • Calculate, prepare, and issue financial statements according to established procedures.
  • Add cases and case information for civil and criminal debt.
  • Process payments that are supported by registry or unclaimed funds orders.
  • Debit, credit, and total accounts on spreadsheets, databases, and financial software used by the court unit.
  • Process victim restitution payments, including processing online payments, mobile app payments, and providing customer service to victims and their representatives.
  • Work with U.S. Attorney's Office to reconcile criminal debt accounts and receivable records.
  • Process vouchers and payments for Criminal Justice Act panel attorneys, jurors, trustees, and other similar vouchers.
  • Create payment vouchers for reimbursement of CJA transcript expenses for court reporters.
  • Comply with guidelines, procedures, and policies established by the Administrative Office and the court unit.
  • Give advice and explain requirements of the Guide to Judicial Policy as they relate to proper disbursement.
  • Review vouchers for payments related to expenses incurred by the court for appropriateness of payment.
  • Accept responsibility for files and documents related to the monetary aspects of case management.
  • Perform other duties as assigned.
Requirements
  • United States citizenship is required for consideration for this position.
  • Employees are required to adhere to the Code of Conduct for Judicial Employees.
  • Employees of the United States District and Bankruptcy Court for the District of Columbia are excepted service appointments.
  • Excepted service appointments are At-Will and can be terminated with or without cause by the court.
  • Employees are required to use the Electronic Funds Transfer (EFT) for payroll deposit.
  • The selected candidate will undergo a background check and a Moderate Risk Background Investigation (MBI).
  • This is a five-year background investigation with five-year periodic updates.
Qualifications
  • Required Specialized Experience: To qualify for the CL-25/26, the candidate must possess a minimum of one year of specialized experience. To qualify for the CL-27, the candidate must possess a minimum of two years of specialized experience.
  • Specialized experience includes progressively responsible experience that is in, or closely related to, the work of the position that has provided the particular knowledge, skills, and abilities to successfully perform the duties of the position.
  • Preferred Experience: The ability to communicate effectively both orally and in writing is critical. Must have excellent interpersonal skills and be able to effectively communicate with staff; must be able to maintain complete and highly accurate records and files.
  • Excellent organization skills, the ability to respond to requests on short notice, and the ability to manage multiple tasks and stringent deadlines are essential.
  • Must exercise good judgment, flexibility, and initiative.
  • Legal, accounting, or financial experience highly preferred.
  • Must be proficient in Word, Excel, and other computer systems.
  • Experience using CGI Momentum or similar accounting or financial systems is a plus.
Education
  • A bachelor's degree from an accredited four-year college or university is required.

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