Senior Accounts Payable Specialist

4 weeks ago

Tempe, Arizona, United States IES Communications Full time
Job Title: Senior Accounts Payable Specialist

IES Communications is seeking a highly skilled Senior Accounts Payable Specialist to manage the overall disbursement function of our locations and respond to general department inquiries.

Key Responsibilities:

  • Prepare and upload weekly temp labor expense and reconcile on a weekly/monthly basis.
  • Point of contact for Payment Status requests from internal and external sources.
  • Identify, recommend, and implement opportunities for process improvements.
  • Troubleshoot Accounts Payable invoices that staff members are unable to process.
  • Prepare and upload weekly expense reimbursement file to Spectrum.
  • Confirm vendor purchases are properly authorized through purchase order system or approval of authorized Company manager.
  • Batch and input authorized invoices to accounts payable system including coding vendor invoices with correct accounting codes.
  • Responsible for payment status requests - responding to all inquiries as requested.
  • Process weekly check selections to pay invoices when due; Match checks to supporting documentation; Distribute checks to vendors when signed.
  • Assist with month-end closing of accounts payable as required.
  • Responsible for monthly AP accruals.
  • Complete credit applications for new vendor requests.
  • Understand sales/use laws as they relate to purchases from vendors and ensure correct tax is paid on Company purchases.
  • Identify accounts payable charges for job costing and assist management in analyzing financial statement charges from accounts payable.

Requirements:

  • Must be self-motivated, positive in approach, professional and help create, develop and implement project process improvement(s).
  • Must promote the Company culture and mission to all employees, vendors, clients and business partners.
  • Must possess proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s).
  • Must possess the physical ability to operate office equipment.
  • Must possess at least a High School Diploma or GED equivalency.
  • Must have a minimum of five (5) years recent experience in Accounts Payable.
  • Must be proficient with Microsoft Office (Word, Excel, etc.) and general accounting software and have strong typing/data entry skills.
  • Must be proficient in ten key by touch.

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