Site Construction Project Coordinator
3 days ago
We are seeking a highly skilled Assistant Project Manager to join our team at Let It Grow, Inc. As a pivotal member of our landscape and site construction team, you will be responsible for managing projects valued between $500,000 and $25 million.
Key Responsibilities:
- Project Planning and Scheduling:
- Assist in defining project scope, goals, and deliverables that support business goals in collaboration with senior management and stakeholders.
- Develop full-scale project plans and associated communications documents.
- Resource Coordination:
- Estimate the resources and participants needed to achieve project goals and coordinate with teams to ensure all materials and equipment are available as needed.
- Budget Management and Analysis:
- Monitor and report on budget allocations and expenses to ensure the project remains within financial guidelines.
- Conduct budget analysis to forecast project expenditures and make adjustments as necessary.
- Compliance and Documentation:
- Manage the compliance process for all project submittals, ensuring all shop drawings, samples, and mockups are approved according to project specifications and industry standards.
- Maintain a systematic approach to handling the submittal process, including logging, tracking, and storing all relevant documentation.
- Quality Control:
- Monitor project deliverables and implement quality control programs to ensure compliance with quality standards and adherence to design documents.
- Communication and Reporting:
- Keep all stakeholders informed about project progress and issues, particularly in terms of project scope, time, cost, and quality.
- Prepare and maintain project documentation like reports, trackers, and project dashboard updates.
- Risk Management:
- Analyze risk and implement risk mitigation strategies. Regularly update risk registers and communicate potential impacts to project managers.
- Vendor and Stakeholder Engagement:
- Solicit and vet vendor quotes to ensure competitive pricing and service quality.
- Manage relationships with contractors, vendors, and suppliers to ensure contractual conditions are met.
- Regulatory Compliance:
- Ensure projects comply with all relevant regulations, licenses, and legal requirements.
- Facilitate the acquisition and maintenance of necessary permits.
- Project Closeout:
- Assist in compiling project closeout documents, ensuring all project documents are properly signed off, completed, and archived.
- Conduct project post-mortems and create a recommendations report to identify successful and unsuccessful project elements.
- Onsite Coordination:
- Occasionally visit project sites to review progress and resolve issues onsite. Ensure that projects adhere to safety standards and that the workforce is compliant with regulations.
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