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Club Sports Coordinator

1 month ago

San Jose, California, United States Student Union, Inc. of SJSU Full time
Job Summary

The Student Union, Inc. of San Jose State University is seeking a highly motivated and organized individual to fill the role of Club Sports Coordinator. This position is responsible for assisting with the day-to-day operations of the Club Sports program, including club sport programs, club team office support, staff training/scheduling, policy enforcement, and supervision of Club Sports activities using campus facilities.

Key Responsibilities
  • Ensure all documentation for Club Sports program participation and team travel for competitions are received, processed, and approved as per policy.
  • Facilitate and maintain the registration of Club Sports student athletes; ensures accuracy of Club Sports documents through regular audits of team paperwork.
  • Enforce Club Sports financial policies and procedures, to include purchasing by club teams and accounting for all team travel including submission of team travel receipts.
  • Support Club Teams with the annual team budgeting process and monitoring of Club Sports Team budgets and accounts throughout the year.
  • Assists with education and training of Club Sports officers and members on Club Sports, Student Union, and University policies and procedures.
  • Assists with the advising of students initiating new clubs and providing support through the process of becoming a registered student organization.
  • Assists with the onboarding process of Club Sports Team Coaches and with processing of Coach payments for Club Teams.
  • Assists with hiring, training, and scheduling student supervisors to support club sport activities taking place on the South Campus Recreation Field, Event Center, and the Spartan Recreation and Aquatic Center (SRAC); assign nightly tasks and serve as direct point of contact for student supervisors after normal business hours.
  • Assists with oversight of daily operations and supervision of club sports teams using the South Campus Recreation Field, Event Center Weight Room, Spartan Recreation & Aquatic Center (SRAC), and other campus facilities.
  • Supports the preparation of sites and facilities for assigned Club Sports activities to ensure safety, proper setup, and availability.
  • Maintains and organizes the Club Sports Administration Office and ensures it is stocked with necessary supplies; Maintains and organizes Club Sports Storage.
  • Assists the Club Sports Supervisor in the implementation of emergency procedures, safety practices, and risk management procedures and ensures all activities are conducted in accordance with industry standards and safety procedures.
  • Works with SUI Marketing department to develop and promote Club Sports activities and promote team recruitment and successes.
  • Works with the SUI Student Success and Assessment team to ensure learning outcomes and evaluates student growth/comprehension through technical skill assessments are developed and assessed annually for the student staff.
Requirements
  • Bachelor's degree in Recreation Management, Sport Management, Hospitality Management, or a related field.
  • Two years of experience in collegiate competitive Club Sports or Athletics.
  • Current CPR and AED certifications required or must be obtained within the first month of employment.
Preferred Qualifications
  • Master's degree in Recreation, Student Development, or related field.
  • Demonstrated experience in large student recreation centers, student unions, student activities, and residence life or student development.
  • Experience in a large, non-profit corporation.
  • Involvement in professional societies and organizations.
  • Demonstrated knowledge of Fusion Member Management system.
  • Demonstrated ability to articulate the role campus life plays in recruitment, student success, retention, and graduation, and a commitment to college student development and student leadership.