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Member Engagement Specialist

2 months ago


Waterville, Ohio, United States YMCA of Greater Toledo Full time

Position: Member Experience Associate - including Saturdays

Supervisor: Member Experience Director/Membership Director

GENERAL FUNCTIONS:

The Member Experience Associate is responsible for fostering member engagement and retention in alignment with Association policies. This role emphasizes exceptional member service and practices that enhance member involvement, specifically linking members to available programs. The Associate should have comprehensive knowledge of membership processes and all facets of YMCA programming and services.

EDUCATION and/or EXPERIENCE:

A college degree is preferred along with a minimum of 2 years in health and wellness or customer service. The ability to communicate effectively with a diverse population in various situations is essential. Confidentiality and strong organizational skills are crucial. A friendly demeanor and understanding of superior customer service practices are required. Strong written and verbal communication skills and effective conflict resolution abilities are necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Achieve and surpass membership satisfaction and retention objectives.
  2. Prioritize daily member care; assist at the member service desk, front desk operations, and wellness floor. Accurately process new member registrations, program enrollments, and membership card scanning while welcoming and greeting members. Schedule Smart Start appointments for new members.
  3. Maintain confidentiality of sensitive personal and financial information for each member.
  4. Monitor and enforce membership policies and procedures.
  5. Collaborate with all branch staff to ensure service excellence and timely responses to member inquiries and complaints.
  6. Assist in promoting memberships and programs by engaging in discussions about the benefits of YMCA offerings.
  7. Respond to emergencies by adhering to established safety policies and procedures.
  8. Conduct facility tours and promote membership benefits while explaining pricing and options.
  9. Actively participate in the Annual Campaign to help raise funds toward the goal.
  10. Oversee the member check-in process and engage in conversations with members on the wellness floor.
  11. Support the successful implementation of the Association's Smart Start Program.
  12. Ability to work a flexible schedule, including evenings, weekends, and holidays as needed by the YMCA.
  13. Perform additional duties as assigned.
PHYSICAL REQUIREMENTS:

The physical demands outlined here represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this role, the employee is regularly required to use a computer for extended periods and communicate using a computer and phone/smart device. The employee frequently must sit and reach and must be able to navigate the work environment. The employee may occasionally lift and/or move up to 40 pounds. Specific vision abilities required for this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is typically moderate. Sufficient strength, agility, and mobility are necessary to perform essential functions and supervise program activities.

YMCA COMPETENCIES (Leader):

Mission Advancement: Demonstrates the Y's values and a desire to serve others while fulfilling community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising efforts.

Collaboration: Works effectively with individuals from diverse backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks to understand others' perspectives and remains calm in challenging situations. Listens for understanding and meaning; communicates effectively in both spoken and written forms. Takes initiative to assist in the development of others.

Operational Effectiveness: Makes sound judgments and applies learning from one situation to another. Embraces new approaches and discovers ideas to enhance the member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Adheres to budgeting policies and procedures, reporting any financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates openness to change and seeks opportunities within the change process. Accurately assesses personal feelings, strengths, and limitations and their impact on relationships. Possesses the functional and technical knowledge and skills required to perform well; utilizes best practices and demonstrates up-to-date knowledge and skills in technology.