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Litigation Support Administrative Specialist

2 months ago

Miami, Florida, United States MG+M The Law Firm Full time
Position Overview

MG+M The Law Firm is a prestigious litigation firm recognized nationally for its focus on intricate civil cases. Our practice areas encompass toxic torts, complex product liability, local government issues, general liability, and commercial litigation. We strive to work collaboratively with our clients, ensuring their interests are prioritized in every jurisdiction they operate.

Key Responsibilities:
  • Prepare and format legal documents including briefs, pleadings, and correspondence, ensuring the creation of comprehensive Tables of Contents and Authorities.
  • Assist attorneys in drafting motions, discovery requests, and trial documents.
  • Manage and maintain attorneys' calendars using Microsoft Outlook.
  • Thoroughly proofread all legal documents for accuracy and completeness before distribution or filing.
  • File legal documents with state and federal courts, with a strong emphasis on e-filing processes.
  • Update and organize client files promptly and efficiently.
  • Effectively prioritize and execute tasks assigned by attorneys, demonstrating strong organizational skills and attention to detail.
  • Review vendor invoices for accuracy; prepare and submit check requests and invoices through Chrome River.
  • Submit timely and accurate expense reports for attorneys via Chrome River.
  • Edit prebills and collaborate with the Billing Coordinator to ensure precise invoicing to clients on a regular basis using Aderant Prebill Manager.
  • Coordinate travel arrangements for attorneys as needed.
  • Assist with the submission of conflict checks and client intake forms in a timely manner.
  • Support trial preparation by assisting paralegals and attorneys as required.
Personal Attributes:
  • Strong understanding of and adherence to firm policies and procedures.
  • Flexible and willing to assist in various capacities as needed.
  • Exhibits a positive demeanor and is approachable.
  • Adapts well to changing workloads and responsibilities.
  • Capable of functioning effectively in high-pressure situations with demanding case loads.
  • Communicates clearly and accurately in writing.
  • Demonstrates confident and professional verbal communication skills.
  • Engages effectively with clients and vendors.
  • Answers inquiries thoroughly and clearly.
  • Collaborative team player and adept problem solver.
Skills and Qualifications:
  • Familiarity with Lexis Nexis/File & Serve Express, Odyssey, Pacer, ECF, iManage, or similar document management systems.
  • Proficient in Microsoft Word, Outlook, PowerPoint, Excel, Chrome River, ShareFile, Google Drive, DropBox, and CompuLaw (knowledge of Aderant is advantageous).
  • Understanding of State and Federal Rules.
  • Consistent attendance and punctuality; ensure responsibilities are managed during absences.
  • Excellent verbal and written communication abilities.
  • Promptly responds to requests for service and assistance from attorneys and clients.
  • Dependable in following instructions and completing tasks on time.
  • Contributes positively to team dynamics and supports collective success.
  • Advanced technical skills in Microsoft Suite and proficiency with office equipment.
Minimum Requirements:
  • High school diploma required; college degree preferred but not mandatory.
  • Three to five years of experience in a litigation support role.
  • Notary Public certification preferred but not essential.
Why Consider This Opportunity?

MG+M offers competitive compensation along with a comprehensive benefits package that includes medical, dental, vision, life insurance, disability coverage, and a 401(k) plan.

MG+M is committed to fostering a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds, including minorities and women.