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Real Estate Specialist
1 month ago
We are seeking a highly skilled Real Estate Specialist to join our team at Integrated Services of Appalachian Ohio. As a key member of our property management team, you will play a critical role in supporting the efficient operations and management of our commercial and residential properties.
Job Summary:The Real Estate Specialist will be responsible for providing administrative support with daily operations, including property maintenance, compliance, lease administration, budgets, and maintaining organized and updated files. This role will also involve maintaining good relations with stakeholders, including clinical staff, tenants, service technicians, property managers, and vendors.
Key Responsibilities:- Receive and process work order requests, collaborating with the Facilities Manager to create, update, research, and schedule work.
- Maintain maintenance logs via Computerized Maintenance Management System and assist in compiling monthly reports.
- Organize and maintain records for routine inspections and preventive maintenance schedules for all properties and equipment.
- Monitor asset and supply inventories to ensure adequate service levels and availability of repair parts/maintenance items within budgeted allocations.
- Organize estimates and/or proposals from contractors and prepare comparison sheets for management approval.
- Ensure all health and safety requirements are scheduled and completed in accordance with accreditation and government regulations.
- Maintain property files, including office files, tenant files, maintenance work order files, etc.
- Assist management with compiling invoices and resolving any billing discrepancies involving third-party contractors.
- Assist with aspects of annual budget preparation and monthly financial reports.
- Maintain close working relationships with the real estate operations management team and all other ISBH personnel associated with activities at each property.
- Maintain open lines of communication with all contract affiliates and provide coordination in the absence of management.
- Maintain lease agreements and current certificates of insurance for all tenants and vendors.
- Report all accidents and emergencies to management and assist in preparing written documentation.
- High School Diploma or GED; Bachelor's degree preferred.
- Five (5) years of experience in real estate operations.
- Property management financial acumen and experience reading and interpreting commercial leases, CAM reconciliations, forecasts, accruals, and other financial status reports.
- Basic knowledge of commercial real estate and/or property management best practices.
- Experience in commercial real estate and/or property management.
- 1-3 years of lease accounting or lease coordinating experience.
- Basic knowledge of all applicable regulatory codes and standards as well as safety requirements.
- Experience in healthcare property management.
- Familiarity with Computerized Maintenance Management Systems and proficiency with computer applications such as Excel, PowerPoint, MS Office, and MS Outlook.
- Strong verbal, written, and customer service skills.
- Experience with delegation of tasks and prioritizing an assorted workload in a timely and professional manner.
- Medical
- Dental
- Vision
- Short-term Disability
- Long-term Disability
- 401K w/ Employer Match
- Employee Assistance Program (EAP) provides support and resources to help you, and your family, with a range of issues, including:
- Managing stress, anxiety, and depression
- Improving relationships at home or work
- Getting guidance on legal and financial concerns
- Coping with occupational stress and burnout support
- Addressing substance use issues
We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and detail-oriented individual with a passion for real estate and property management, we encourage you to apply for this exciting opportunity.
