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Administrative Secretary IV

1 month ago

Dearborn, Michigan, United States Wayne County Schools Employment Network Full time

Position Type:
Clerical

Location:
Wayne County Schools

District:
Wayne County Schools Employment Network

TITLE:
Secretary IV - 10 months - 8 hours

QUALIFICATIONS:
1. High school diploma or equivalent.

2. Professional appearance and demeanor.

3. Ability to achieve a minimum score of 70% on assessments including Grammar, Spelling, Math, Office Filing/Sorting, Proofreading, and Computer Applications Skills.
Must also pass a bookkeeping assessment with a score of 70%.

4. Proficiency in electronic communication tools (e.g., email).

REPORTING

RELATIONSHIPS:
Defined by Human Resources upon assignment to a department or educational facility.

JOB GOAL:
Facilitate the effective and efficient operation of the assigned department or office.

PERFORMANCE

RESPONSIBILITIES:
* 1. Maintain a positive and welcoming interaction with the public and students via phone and in-person.

* 2. Stay updated on all school-related activities.

* 3. Provide accurate information to the public and students regarding school services and programs.

* 4. Direct inquiries to the appropriate supervisor for resolution and accurate information.

*5. Exhibit sound judgment; maintain confidentiality; demonstrate reliability and integrity; and uphold a professional demeanor.

*6. Collaborate effectively as a team member.

*7. Schedule appointments for the supervisor.

*8. Assist with duties of lower classifications as needed.

*9. Ensure timely and accurate completion of tasks to prevent service disruptions.

*10. Oversee the operation and upkeep of office equipment.

*11. Schedule appointments for the immediate supervisor.

*12. Support administrative leaders in managing public interactions and concerns.

*13. Maintain student records accurately.

*14. Prepare correspondence, bulletins, and reports.

*15. Handle sensitive matters related to budgeting.

*16. Manage financial records and accounting responsibilities.

*17. Oversee accounts related to various funds and ensure accurate reconciliations.

*18. Provide bookkeeping and accounting support as assigned.

*19. Manage all school-related funds, including fees and activity funds.

*20. Assist in budget preparation.

*21.

Office Manager:
Oversee and guide the clerical staff in completing their tasks effectively.

*22. Ensure the accuracy of personnel records and their proper management for payroll processing.

*23. May be required to administer medication to students following training and parental consent.

*24. Perform additional duties as assigned by the supervisor.

TERMS OF

EMPLOYMENT:
10 months - 12 months based on assignment, salary according to DFSE Salary Schedule

EVALUATION:
Annual performance review.

* indicates essential functions of the job