Internal Events Coordinator

3 days ago


Florissant, Missouri, United States Augustine Institute Inc Full time
Job Title: Internal Events AssistantAbout Us:

The Augustine Institute Inc is a leading Catholic nonprofit organization dedicated to serving the Church's mission of evangelization. Our team is passionate about helping Catholics understand, live, and share their faith.

Salary:

$85,000 - $110,000 per year, depending on experience.

Job Description:

We are seeking an experienced and highly organized Internal Events Assistant to support our internal events. The ideal candidate will have a minimum of 8+ years of high-level Executive Assistant experience, with significant expertise in event planning, calendar management, and creating professional presentations.

This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities efficiently, including overseeing several events concurrently while upholding the Augustine Institute's Catholic mission and core values: Humility, Collaboration, Innovation, and Excellence.

Key Responsibilities:
  • Event Planning: Plan and organize multiple corporate events, meetings, and conferences simultaneously, ensuring seamless logistics and alignment with strategic objectives and alignment with the Augustine Institute's mission and values.
  • Logistics Management: Responsible for keeping events on schedule by closely monitoring the agenda, proactively managing any changes, and ensuring smooth transitions between activities.
  • Stakeholder Coordination: Coordinate with stakeholders to adjust timelines as needed, while maintaining focus on the event's overall goals.
  • Project Management: Oversee project timelines, task management, and event budgets, ensuring deadlines are met and resources are effectively allocated.
  • Presentations: Prepare high-quality PowerPoint presentations for internal and external meetings, ensuring clear communication of key messages and data.
  • Documentation: Prepare materials for meetings and events, including program materials, agendas, binders, and any other necessary documentation.
  • Liaison Services: Act as a proactive liaison between internal/external stakeholders, handling AI event inquiries, coordinating projects, and facilitating clear communication.
  • Travel Arrangements: Manage travel arrangements, including booking flights, hotels, and ground transportation, ensuring detailed itineraries for each trip.
  • Confidentiality: Handle confidential and sensitive information with discretion and professionalism.
Qualifications:
  • Experience: Minimum of 8 years of experience as an Internal Event Assistant or Executive Assistant, with at least 5 years of experience in high-level event planning and coordination.
  • Skills: Proven ability to manage multiple events and projects concurrently with a high level of organization and attention to detail.
  • Credentials: Demonstrated expertise in managing complex executive calendars and event planning for high-profile events.
  • Software Proficiency: Advanced proficiency in Microsoft Office Suite, especially in PowerPoint and Excel.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to convey complex information clearly and concisely.
  • Catholic Faith Commitment: Commitment to the Catholic faith and familiarity with Catholic teachings, traditions, and liturgical practices.
  • Interpersonal Skills: Strong interpersonal skills, with the ability to build positive relationships with internal and external stakeholders.
  • Problem-Solving Ability: Ability to work independently, take initiative, and problem-solve proactively.


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