Executive Virtual Assistant

2 weeks ago


Wexford, Pennsylvania, United States Virtual Assist USA Full time
Job Description

Virtual Assist USA is seeking a highly skilled and experienced Executive Virtual Assistant to join our team. As a key member of our team, you will be responsible for providing exceptional support to our clients, handling multiple projects and tasks, and working independently to achieve client goals.

Key Responsibilities:

  • Manage multiple clients in a fast-paced environment, handling projects and tasks with high urgency.
  • Work with up to 10 clients at one time, handling a variety of tasks and projects, including marketing systems, website edits, and social media management.
  • Handle projects in an executive assistant role, including creating content, managing multiple 3rd party platforms, and tracking time accounting.
  • Be proactive in seeking work from clients and creating daily and weekly reports.
  • Attend regular team meetings and support clients via video meetings.

Ideal Candidate Characteristics:

  • Detail-oriented and proactive, with excellent customer service skills.
  • Ability to work independently while being part of a small team.
  • Extensive experience using systems like Wix, Teamwork, Google Suite, Shopify, and project management software.
  • Well-developed interpersonal skills and high ability for solving problems and creating systems and processes.
  • Resourceful and research-oriented, with multi-tasking abilities in a fast-paced environment.

Requirements:

  • Bachelor's Degree.
  • At least 3-5 years of experience in an administrative assistant role, with knowledge of Microsoft Suite, CRM's, and project management software.
  • Excellent communication skills, with the ability to work in a remote environment.
  • In-home office setup, including a Mac or PC computer, high internet speed, video conference capabilities, and a designated professional space.

Benefits:

  • Work from home.
  • Flexible start-time.
  • Company benefits include PTO, 401K, wellness packages, trainings, and reimbursements for full-time employees after the probationary period.


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