Recruitment Support Specialist

2 weeks ago

St Petersburg, United States SOCIETY OF ST VINCENT DE PAUL SOUTH PINELLAS INC Full time
MISSION STATEMENT: To serve as a guiding light by enhancing lives in the Vincentian spirit of compassion, fairness, and kindness through meaningful connections.

SUMMARY: The HR Coordinator will act as the initial point of contact for prospective candidates. This role involves guiding candidates through the onboarding process and maintaining communication until their official start date.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following essential functions are not exhaustive and may be supplemented as necessary. Employees may be required to perform additional job-related tasks as needed. Management retains the right to assign or reassign duties at any time.)
  • Coordinate appointments for candidates for necessary screenings and tests.
  • Monitor the progress of all candidates and maintain contact every two days.
  • Procure supplies for the HR Department.
  • Organize training sessions and prepare the training environment.
  • Compile training materials for employee development.
  • Input new hire information into the payroll system.
  • Track job applicants throughout the hiring process using employee management software.
  • Document and evaluate candidate interview performance.
  • Verify references for job candidates.
  • Facilitate management interviews by coordinating schedules when necessary.
  • Arrange travel and accommodations for candidates.
  • Perform additional related tasks as required.
  • Exhibit strong communication skills and a commitment to assisting candidates.
  • Demonstrate proficiency in Microsoft Office Suite and related software.
  • Organize and maintain candidate files.
  • Fulfill other duties as assigned.
OTHER RESPONSIBILITIES:

•Adhere to all required training protocols.

•Follow all organizational safety, personnel, and operational policies and procedures.

•Maintain a work schedule that supports the effective operation of Agency programs.

•Contribute positively as a member of a collaborative and productive team.

•Perform additional duties as necessary to support the mission of the Society of St. Vincent de Paul.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To successfully perform this role, an individual must be capable of fulfilling each essential duty satisfactorily. The following requirements represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be made for individuals with disabilities.)

•Proficient in spoken and written English.

•Basic computer literacy is essential.

•Sensitivity to and respect for cultural diversity among clients, staff, and volunteers, with the ability to work effectively with diverse groups.

•Flexibility in work schedule, including evenings, weekends, and holidays as needed.

•Ability to set appropriate boundaries, meet deadlines, and manage multiple tasks.

•Strong organizational, prioritization, self-motivation, and results-oriented skills.

•Excellent communication and active listening abilities.

•Demonstrated strong work ethic.

•Successful completion of a Law Enforcement background check.

•Possession of a valid driver's license if driving for agency purposes.

•Reliable transportation is required.

•Participation in the Agency's Performance Quality Improvement (PQI) program and Accreditation/Reaccreditation process.

•A mission-driven mindset characterized by integrity and enthusiasm.

•Commitment to the highest ethical standards, both personally and professionally.

•Openness to feedback and a willingness to learn new skills to enhance job performance.

•Alignment with the mission and values of the Society of St. Vincent de Paul.

EDUCATION AND EXPERIENCE: (Depending on the position, a comparable amount of training, education, or experience may be substituted for minimum educational qualifications as approved by the Chief Executive Officer.)

•High School diploma or equivalent is required.

GENERAL PHYSICAL DEMANDS: These physical demands are representative of the requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made, if appropriate, to enable individuals with disabilities to perform the described essential functions.

PHYSICAL DEMANDS: The role involves prolonged periods of sitting at a workstation, as well as standing, bending, reaching, and lifting up to 40 lbs. Manual dexterity is required to operate standard office equipment such as computers, fax machines, and telephones. The employee is also required to sit, speak, and listen, as well as walk and use hands to type and maintain records. Vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS: The position requires handling diverse work challenges daily. Personal maturity is essential. The ability to resolve conflicts, make effective decisions under pressure, and listen objectively to others is critical. The employee must interact effectively with volunteers, clients, contractors, and staff at all levels within the Agency.

WORK ENVIRONMENT: The work environment may occasionally be noisy due to equipment operations and interactions among clients and staff. There may be potential exposure to communicable diseases or verbal abuse from clients. Employees may be required to work outside of regular hours as needed. All information related to the Agency is confidential.

SOCIETY OF ST VINCENT DE PAUL SOUTH PINELLAS INC is an Equal Opportunity Employer.

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